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Do you have demonstrable experience in an administrative or support role within a business operations or facilities management environment?
Does the idea of using your technical expertise and organisational abilities to drive operational processes excite you?
If the answer is yes, and you're ready to kickstart your career with Millbank, then continue reading to find out more!
The opportunity
Millbank is a rapidly expanding recruitment agency, and we are currently looking for a proactive and detail-oriented Group Business Support Administrator to join our team. This is a key role that will support operational functions, building and facilities management, health and safety compliance, and process improvement across the business. If you have strong organisational skills and a passion for helping teams perform at their best, this could be the perfect opportunity for you.
What you'll be doing
Administrative Support
- Provide administrative support to the Group Business Support Manager and other team members as required.
- Draft, review, and edit various business documents, including reports, procedures, and internal communications.
- Organise and maintain filing systems, ensuring that all records are accurate and up to date.
- Coordinate meetings, prepare agendas, and take minutes as needed.
Building and Facilities Management
- Oversee the day-to-day management of office buildings and facilities, ensuring high standards of safety, cleanliness, and maintenance.
- Assist in coordinating maintenance requests, repairs, and general upkeep of the premises.
- Help manage building safety procedures, including fire drills, emergency exits, and access controls.
- Liaise with external contractors for building maintenance, cleaning, and security services.
Health and Safety Support
- Assist in managing health and safety documentation, such as risk assessments and incident reports.
- Coordinate safety audits, inspections, and ensure compliance with relevant health and safety regulations.
- Support the delivery of safety training for staff, ensuring records are maintained accurately.
- Track and report on health and safety incidents and implement corrective actions when necessary.
Process Improvement and Support
- Track and document business process improvements and assist with the implementation of new procedures to enhance efficiency.
- Monitor operational performance and support process improvement initiatives.
- Assist in identifying areas for improvement and help develop solutions to increase productivity and efficiency.
Team and Stakeholder Support
- Coordinate training sessions, workshops, and other team activities.
- Provide administrative support to other departments, ensuring smooth communication and collaboration.
- Manage schedules for team members, ensuring alignment with business objectives and deadlines.
What we're looking for
- Experience: At least 1-2 years of experience in an administrative or support role, ideally within a business operations or facilities management environment.
- Organisational Skills: Strong ability to manage multiple tasks with attention to detail and accuracy.
- Communication Skills: Excellent verbal and written communication skills, able to communicate effectively at all levels.
- Problem-Solving: Proactive and solutions-oriented, with the ability to identify and address operational challenges.
- Technical Proficiency: Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and familiarity with document management tools and systems.
- Team Player: Comfortable working both independently and as part of a team to support business needs.
What We Offer
- Career Development: Opportunities for personal and professional growth.
- Work Environment: A collaborative and supportive team that values hard work and dedication.
- Training & Support: Access to training and development programs to enhance your career and skills.
Get in touch now
If you're ready to get stuck in to an exciting new challenge, where you will work on a wide variety of business support duties, to help Millbank's continuous growth then send over your CV and apply today to avoid missing out!
Millbank Holdings Ltd is an equal opportunities employer and respects diversity. We welcome applications from all suitably qualified persons who are eligible to live and work in the UK.
Millbank is proud to be a member of the ‘Disability Confident Scheme’. Millbank operates as an Employment Agency and Business.
