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DENBIGHSHIRE COUNTY COUNCIL are looking for anAdministration Officer
Principal Accountabilities and Responsibilities :
Undertake reception and/or greeting duties, answering routine telephone and face to face enquiries; Provide routine clerical support e.g. photocopying, filing, faxing, emailing, completing routine forms; Maintain manual and computerised records/management information systems, following instruction, as deemed appropriate to level, experience and client database task grading; Undertake copy-typing and word-processing of routine documents and other IT based tasks under supervision; Sort and distribute mail; Attend and participate in relevant meetings as required; Assist in maintaining the office stationery supplies and keeping the stock room tidy;Organise meetings (including booking rooms, making travel / accommodation arrangements etc); Participate in training and other learning activities and performance development as required; Provide cover for colleagues on comparable grade during periods of absences due to holidays, sickness and other unforeseen events; Undertake other relevant duties as agreed by Line Manager.
Skills, Training and Experience :
General clerical/administrative work
Induction/basic skills
Good numeracy/literacy skills
Good understanding and ability to use relevant technology e.g. photocopier
Keyboard/computer skills
Participate in development and training opportunities
Work constructively as part of a team, understanding roles and responsibilities and your own position within these.
Ensure confidentiality, tact and diplomacy are maintained as appropriate.
The Person Specification sets out the skills, knowledge and experience that are considered to be necessary to carry out the duties of the post effectively. It will be used in the short-listing and interview process for this post. You should demonstrate on your application form how you meet these criteria.
EDUCATION & QUALIFICATIONS
5 GCSE, Grades A -C or equivalent to include Maths and English
NVQ level 2 or equivalent qualification or experience in relevant discipline
ECDL or equivalent or commitment to gain within 18 months of appointment Application form
Experience of working in an admin/clerical/finance environment
Experience of working within local government Application form/Interview
JOB RELATED KNOWLEDGE Very good IT skills to include word processing, spreadsheets and databases Note taking Knowledge of relevant polices/codes of practice & awareness of relevant legislation
PERSONAL QUALITIES Ability plan and prioritise the delivery of workload Good communication skills ;face to face, in writing, telephone and email Work constructively as part of a team Respects and maintains confidentiality at all times
