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Role Overview:
This position is a standalone role reporting directly to the Operations Manager, providing comprehensive administrative support to senior management and employees. The role involves handling a range of administrative tasks, with some involvement in facilities management. This is a full-time, 37.5-hour-per-week role, fully based on-site.
Job Purpose & Key Responsibilities:
General Administrative Support:
- Draft and prepare documentation, such as NDAs and other legal paperwork.
- Set up documents for electronic signature through DocuSign.
- Conduct data entry tasks and basic data analysis.
- Organise travel arrangements for staff.
- Manage office supply orders and inventory.
- Report facilities-related issues to the Site Team.
- Perform additional administrative tasks as needed.
Support for the Operations Manager:
- Assist with export and shipping documentation.
- Communicate with couriers and logistics partners to ensure smooth deliveries.
- Help manage PO entries, IOR processes, and related tasks.
Support for the Finance Manager:
- Process and post vendor invoices using Xero accounting software.
Support for the Supply Chain Manager:
- Assist with packing items for shipment.
- Organise deliveries and collections of materials and components.
- Help conduct stock counts and maintain inventory records.
Key Competencies & Behaviours:
- Proactive, dynamic, and solution-oriented attitude.
- Strong communication and organisational skills.
- Ability to multitask, prioritise workload, and manage time effectively.
- Capability to work independently and collaborate within a team.
Experience:
- Prior experience in a similar administrative role is preferred.
Work Schedule:
- Full-time, 37.5 hours per week.
- This role requires full on-site presence.
