Reception & Facilities Assistant

Ryan UK Property Tax Services are looking for a reliable and enthusiastic individual to take on the role of Facilities Assistant for our Manchester office. This is to cover our current Assistant's maternity leave until 16th January 2026.

The Facilities Assistant will be required to support all departments with day-to-day tasks and most importantly, assist our Office Manager with the facilities and health and safety responsibilities for the office. Each day holds different challenges, and the role will require you to think on your feet and keep a positive attitude. Candidates will need to demonstrate good attention to detail and a self-fulfilling work ethic. The role has opportunities to be creative and innovative and the candidate will work together with the Office Manager to establish new ways of working as office processes evolve.

Key Responsibilities:

Administrative:

• Arrange and book travel, accommodation and meeting rooms

• Process confidential post

• Print and prepare management information

• Order business supplies for office and remote workers

• Maintain up to date seating plans and office headcounts

• Support the Office Manager with Health & Safety responsibilities

• Reception cover (the candidate will be required to answer client calls from the overflow while managing their daily tasks, and be required to cover the reception desk when our receptionist is away)

Projects & Other:

• Assist with the organization of corporate events, such as Christmas Parties and fundraisers

• Assist with Employee Experience projects, such as in-office events and well-being strategies

• Book contractors and supervise their work

• Various miscellaneous tasks include: Car park bookings, organizing storage, business machine maintenance, document binding, domestic and international postage, managing energy consumption data

Key Requirements:

• Office/clerical and Reception experience.

• Problem solver with good time management and can work collaboratively with multiple departments.

• Excellent oral and written communication skills.

• Able to work both individually and within a team environment.

• Intermediate in CRM, MS Office Suite, including Word, Excel, PowerPoint, and Outlook.

• Familiarity with General Office Equipment (phone system, photocopying, scanning, etc.).