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Location: Edinburgh, EH2
Hours: Monday to Friday, 9:15 AM - 1:00 PM and 2:15 PM - 5:30 PM
Pay: 19.23 per hour
Starting: ASAP (Approx. 3 months with potential for extension)
We are seeking an experienced and highly organized Personal Assistant (PA) to support our client's directors and ensure the smooth running of daily business operations.
Key Responsibilities:
- Maintain action lists and progress records, ensuring directors have sufficient time to complete required tasks.
- Provide audio and copy typing of correspondence, documents, and reports.
- Manage the filing and retrieval of paper and electronic documents/emails, organized by entity and project.
- Keep accurate business records and maintain the company's central address books, codes, and passwords.
- Triage incoming post, draft responses, and escalate delays, when necessary, while maintaining confidentiality.
- Liaise with solicitors and other professionals on behalf of the directors.
- Provide accounting support, including preparing information for finance to send rent/service charge demands, processing expense recharges, and chasing debts.
- Maintain a library of reports and assist with mailings such as annual accounts to shareholders and non-shareholders.
- Diary and event management, including organizing and attending meetings such as the AGM and Christmas lunch.
- Assist with purchasing and accepting deliveries, and handle office consumables as needed.
- Provide cover for other PAs, including answering telephones, managing diaries, and assisting with outgoing post.
- Help prepare meeting rooms, welcome visitors, and handle other ad hoc office tasks such as making tea/coffee and arranging lunches.
Skills and Qualifications:
- Proven experience as a Personal Assistant or in a similar administrative role.
- Strong organizational skills with the ability to multi-task and manage time effectively.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office Suite and confident handling electronic and paper records.
- Ability to maintain confidentiality and act on your own initiative.
- Experience in diary management, event planning, and working with solicitors/finance teams is desirable.
If you're a proactive and detail-oriented professional looking for a varied role in a dynamic environment, we encourage you to apply!
