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Receptionist/Administrator
Sevenoaks
Full time - 37 hours per week, Hours: 8.15am to 4.30pm
Term Time only plus additional inset days
Our client, a reputable school in Sevenoaks, is seeking a friendly and efficient Receptionist/Administrator to join their dynamic team. As the first point of contact for visitors, you will play a crucial role in providing a welcoming and professional reception service. This is a great opportunity to contribute to the welfare and care of children.
Responsibilities:
- Greet personal visitors and respond to inquiries in a timely manner
- Answer telephone calls and relay messages to staff via email or verbally
- Handle general email enquiries and follow up when required
- Maintain an organised filing system for student documents
- Undertake training on school communication and IT systems
- Update database with pupil attendance updates, working closely with the Attendance Officer
- Process and distribute incoming post
- Assist in coordinating internal events, ensuring smooth operations and effective stakeholder communication
- Undertake ad-hoc projects and duties
Health and Safety / First Aid:
- Provide basic first aid to students when needed (training will be provided)
- Comply with relevant health, safety, welfare, and statutory requirements
- Support the organisation's implementation of current statutory regulations, including child protection and equal opportunities
Requirements:
- Excellent written and verbal communication skills
- Proficiency in using Outlook, Excel, and Word, including mail merges
- Experience with Bromcom is highly desirable, although training can be provided
Person Specification:
- Proven experience in administration, with accurate letter composition ability
- Excellent organisational skills, including the ability to multitask, prioritise effectively, and meet deadlines
- Discretion, sensitivity, and diplomacy
- Outstanding interpersonal, oral, and written communication skills
- Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
- Ability to engage with personnel and children within a school environment
- Knowledge and experience of whole school procedures, organisation, and structure
- Familiarity with BromCom would be advantageous
Qualifications:
- A-level equivalent education with a minimum of a C grade in GCSE English and Maths
If you are a friendly and organised individual with a passion for providing exceptional reception and administrative support in an educational setting, we would love to hear from you. Join our client's team and make a positive impact on the lives of children. Apply now!
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