Receptionist

Receptionist/Administrator
Sevenoaks
Full time - 37 hours per week, Hours: 8.15am to 4.30pm
Term Time only plus additional inset days

Our client, a reputable school in Sevenoaks, is seeking a friendly and efficient Receptionist/Administrator to join their dynamic team. As the first point of contact for visitors, you will play a crucial role in providing a welcoming and professional reception service. This is a great opportunity to contribute to the welfare and care of children.

Responsibilities:

• Greet personal visitors and respond to inquiries in a timely manner
• Answer telephone calls and relay messages to staff via email or verbally
• Handle general email enquiries and follow up when required
• Maintain an organised filing system for student documents
• Undertake training on school communication and IT systems
• Update database with pupil attendance updates, working closely with the Attendance Officer
• Process and distribute incoming post
• Assist in coordinating internal events, ensuring smooth operations and effective stakeholder communication
• Undertake ad-hoc projects and duties

Health and Safety / First Aid:

• Provide basic first aid to students when needed (training will be provided)
• Comply with relevant health, safety, welfare, and statutory requirements
• Support the organisation's implementation of current statutory regulations, including child protection and equal opportunities

Requirements:

• Excellent written and verbal communication skills
• Proficiency in using Outlook, Excel, and Word, including mail merges
• Experience with Bromcom is highly desirable, although training can be provided

Person Specification:

• Proven experience in administration, with accurate letter composition ability
• Excellent organisational skills, including the ability to multitask, prioritise effectively, and meet deadlines
• Discretion, sensitivity, and diplomacy
• Outstanding interpersonal, oral, and written communication skills
• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Ability to engage with personnel and children within a school environment
• Knowledge and experience of whole school procedures, organisation, and structure
• Familiarity with BromCom would be advantageous

Qualifications:

• A-level equivalent education with a minimum of a C grade in GCSE English and Maths

If you are a friendly and organised individual with a passion for providing exceptional reception and administrative support in an educational setting, we would love to hear from you. Join our client's team and make a positive impact on the lives of children. Apply now!

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