Sewell Wallis are recruiting for a global firm in the heart of Sheffield. This business is operating in 40+ countries and well over 50 offices worldwide.

Due to expansion, they're looking for a PA to join the HR leadership team. The ideal candidate will be an experienced PA who has ideally worked in a professional environment previously.

What will you be doing:

Pro-active ownership and management of diaries, making appointments and coordinating internal and external meetings and ensuring all work activities are scheduled effectively, including the identification and resolution of potential challenges and clashes.
Organising travel arrangements, booking and confirmation of reservations, flights, hotels, transfers, ordering currency and expense claims, producing detailed itineraries and travel packs including key trip documents, Visas, correspondence (including invitation letters).
Demonstrate flexibility with working practices in line with the business need, especially in times of pressure/high workload.
Comprehensive e-mail management - checking, prioritising, and summarising e-mails daily and dealing with correspondence where necessary; collation of any action points and making recommendations.
Support with the organisation of HR Leadership team meetings and initiatives.
Support with the planning and management of HR team days, including logistics, coordinating agendas and arranging external trainers etc.
Collating documentation for meetings and circulating agendas in advance.
Organising meetings, ensuring rooms and conference facilities, video conference facilities are booked, liaising with attendees if necessary both internal and external and making sure that hospitality is in place.
Booking attendance at conferences/seminars (including national and international travel) and organising trip itineraries and logistics.
Acting as first-Line IT support for any basic IT queries.
Organisation of any team socials and other events as may be required (cards, flowers etc).
Producing meeting summaries and follow up action point summaries (using available tech where possible for example Copilot).
Responding as appropriate to emails both internal and external on behalf of your key stakeholder during their absence.
Amending and re-formatting documents accurately and to a consistently high standard.
Organising agendas, presentations, meeting papers, including print production and timely distribution and ensuring that relevant documents are received with adequate preparation time.
Ad hoc drafting/typing of confidential matters, conducting PDF to Word conversions and vice versa and production of short, less complex PowerPoint presentations as may be required.
Liaising and working with business service teams as necessary.
Liaising and working with roles within the practice groups in relation to any initiatives or projects.

What skills are we looking for:

Previous experience of working within a busy corporate environment is essential
Able to maintain absolute confidentiality and discretion at all times
Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner
Advanced time management skills - the ability to work to very tight deadlines while maintaining a high standard of accuracy
Advanced communication skills - the ability to communicate in a confident and professional manner with people at all levels within the business.
Demonstrate flexibility/adaptability in meeting internal and external clients' demands - in both the nature of the work undertaken and working additional hours as required to complete the task(s)
Demonstrate proactivity and the ability to work on own initiative
Able to juggle priorities and multitask
Reliable with a strong work ethic and a 'can-do' approach.
Always acting as a positive role model
High levels of IT literacy in Microsoft Teams, Word, Outlook, Excel, and PowerPoint
Interest and willingness to learn new technologies and innovative ways of working for example CoPilot
A fast and accurate typist with excellent attention to detail, use of language and grammar

What's in it for you:

Competitive basic salary (reviewed annually)
Flexible, hybrid working policy
Generous bonus scheme
Up to 25 days holiday (rising to 28 days with service)
Holiday exchange scheme
Private medical insurance
Enhanced parental leave

Apply below or contact Lewis Walker for more information.

To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.