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The Role
You will be expected to provide high quality, comprehensive administrative support to lawyers and PAs. You will contribute to the practice, and, ultimately, the firm's success by proactively getting to grips with working processes, anticipating the needs of those requiring support by providing dedicated, hands-on assistance, and facilitating flexible and efficient administrative support.
Key Responsibilities
- Work to ensure individual support needs for all members of the practice are understood and met.
- Provide dedicated assistance to an allocation of lawyers, making sure that their individual needs and requirements are met.
- Use effective processes to ensure that all tasks are completed efficiently and within the required timescales.
- Use initiative to take responsibility for essential administrative tasks that will assist the wider practice, for example, coordinating expense payments, archiving, arranging photocopying, scanning and maintaining departmental documents, liaising with various business services departments and support teams, as necessary.
- Be highly proficient operating all functions of the printers, including clearing jams, replenishing paper, and re placing the toner .
- Assist other members of the team (including PAs, Paralegals, Operations, and the Dispute Resolution Business Development ('BD') team) as required.
Other Responsibilities
- Deal with incoming and outgoing post, checking desks for post when allocation is out of the office/working remotely.
- Establish and maintain effective and accurate filing systems.
- Liaise with the Records Management/General Office ('GO') department to send off and recall archived filing.
- Replenish the stationery cupboards as needed and ensure that all stationery requirements are met, liaising with our Stores team as necessary.
- Liaise with GO to arrange couriers as and when they are required.
- Liaise with the GO, Facilities and Maintenance departments to progress issues that may arise with regards to the maintenance of the office as necessary.
- Diary management, organising of meetings and travel arrangements.
- Perform general ad-hoc administration duties including conflict checks and file opening as required and assisting to support departmental BD activities, including maintenance of the BD diary and updating Interaction contacts.
- Personal Specification - Knowledge, Skills &
Experience
- Strong attention to detail.
- A good level of knowledge of MS Office applications (Word, Outlook, Excel, PowerPoint).
- Interpersonal skills that will allow for the development of strong working relationships across the practice and wider firm.
- Confidence to proactively problem solve and seek assistance should issues arise.
- Enjoys working as part of the PA team, working to build relationships within the PA team and offering assistance to help cover busy periods and absences.
- Ability to work in a fast-paced team environment while maintaining a high level of performance.
- Ability to organise and prioritise workload effectively whilst handling multiple deadlines.
- A continued focus on excellent client service.Ability to take ownership of processes and to use own initiative to progress tasks with little supervision.
- Be a proactive highly motivated, self- starter who has a can-do attitude.Keen interest in working in a legal environment.
