Bookkeeper and General Office Administrator

Andy File Associates Limited is working as a Recruitment Agency on behalf of our client with regards this permanent position.

Position Type: Full-Time 40hours a week 8am–4pm/9am -5pm alternate weeks

Salary: £30,000 - £35,000+ depending on ability.

Job Purpose:

We are seeking a highly organised, detail-oriented individual to fill the dual role of Bookkeeper and general office work for two engineering business who work alongside each other in Sheffield. The successful candidate will handle day-to-day financial transactions of both companies, maintain accurate accounting records on both manually and computer, and manage other task within the office, including answering phone calls and other general office work. This position is ideal for someone with excellent organizational skills and the ability to multitask effectively in a dynamic environment.

Key Responsibilities:

• Bookkeeping Duties.
• Maintain accurate and up-to-date financial records using accounting software and other software (e.g. Sage, WorldPay) and within a manual book.
• Process accounts payable and accounts receivable over two business.
• Manage invoicing, including issuing, following up, and ensuring timely payments.
• Reconcile bank statements. Cheque and credit card transactions.
• Prepare and submit monthly and quarterly financial reports, including profit and loss statements.
• File, track, and maintain receipts and other relevant financial documents.
• Support the external accountant during audits or financial reviews.
• Being able to with companies overseas and have the ability to understand conversions from different currencies to GBPAdmin.
• Answer incoming calls, direct them to appropriate personnel, and take accurate messages when necessary.
• Handle general office correspondence, including emails, mail, and packages.
• Assist in managing office supplies, placing orders for replenishment when necessary.
• Provide general administrative support to staff and management as needed.
• Ability to price orders and deliveries of those orders.
• Vehicle management such as arrange services, Tax and annual tests.
• Administering deliveries both incoming and outgoing some to European destinations.

Key Skills & Qualifications:

Required:

Proven experience as a bookkeeper or in a similar financial role.

Strong knowledge of bookkeeping principles and practices.

Proficient in accounting software (e.g. Sage).

Excellent organisational skills and attention to detail.

Strong communication skills, both written and verbal.

Ability to multitask and work efficiently in a fast-paced environment.

Elevated level of discretion and confidentiality with sensitive financial information.

Previous experience in a receptionist or customer service role is a plus.

Desirable:

Basic knowledge of payroll processing although not essential.

Certification in bookkeeping or accounting (e.g., AAT, QuickBooks Certified).

Experience with ordering procedure.

A friendly and professional demeanour with strong personality.

Personal Attributes:

Organised: Strong skills are needed to be able to carry out your work and need the ability to work autonomously.

Attention to Detail: Ability to spot discrepancies and ensure accuracy in both financial records and office processes.

Multi-tasking: Ability to manage both bookkeeping and general office tasks simultaneously while maintaining high levels of accuracy.

Proactive and Organised: Self-motivated with strong time-management skills.

Customer Service-Oriented: Professional, approachable, and helpful when interacting with clients.

Confidentiality: Ability to handle sensitive information with discretion.

Benefits:

Free Parking.

Standard holiday entitlement, 20 days plus bank holidays.