Position: Office Manager

Location: Sheffield

Salary: 30-35K + benefits, commensurate with experience

Nicholas Associates have an excellent opportunity for a talented & experienced Office Manager, to support our client's development facility in Sheffield.

You will be responsible for overseeing the daily operations of the office, ensuring that it runs smoothly and efficiently and supporting the Chief Executive Officer.

Responsibilities:

The Office Manager will be responsible for managing administrative tasks, coordinating schedules, assisting with HR and Finance activities and supporting the Chief Executive Officer. Some specific duties and responsibilities include:

Overseeing the daily operation of the office, ensuring a safe and secure working environment for staff and visitors
Managing office supplies and inventory, including ordering and restocking as needed
Coordinating and scheduling meetings, appointments, and travel arrangements for staff members
Scheduling and facilitating meetings, supplier, client and customer visits
Handling incoming and outgoing correspondence, including mail and phone calls
Supporting individual departments through operating the purchase and ordering process
Providing a welcoming and friendly reception service and receiving deliveries to the site
Maintaining office equipment and coordinating repairs or replacements as necessary
Developing and implementing policies and procedures, throughout the business, to improve efficiency and productivity
Managing end-to-end Recruitment process, including corresponding with recruitment agencies, corresponding with candidates and arranging interviews
Assisting with HR functions, such as onboarding, absence recording and employee relations
Assisting with Finance functions, such as invoice entry, budget management and expense processing
Assisting with IT functions, such as logging tickets to IT and maintenance of the company website

Qualifications and Capabilities

Strong work ethic with a drive to complete tasks with very high-quality standards
A good understanding of office management principles and best practices
Ability to work effectively in a diverse team of technicians, engineers and scientists but also to work independently
A good understanding of recruitment processes
Proficiency in using accounting software (Xero or Sage)
Strong organisational and multitasking skills, excellent communication and interpersonal skills, and the ability to work well under pressure
Proficiency in using software such as Microsoft Office Suite (Word, Excel, PowerPoint) is essential
Familiarity with calendar management tools, project management software (such as Trello), and virtual meeting platforms is also beneficial
Highest level of professionalism, integrity, and discretion
Flexible and adaptable to changing priorities and unexpected situations
Resilient, problem-solving, and proactive attitude
Experience working in an engineering or manufacturing environment would be beneficial

Education & Experience

Education: GCSE or equivalent.
Experience: Five years of previous experience as an office/administrative assistant, executive assistant or similar role.

Package

Salary: 30,000 - 35,000 based on experience
Pension: Employers pension contributions of 5% to accompany a 3% employees contribution
Holiday: 25 days holiday plus UK bank holidays
Share option scheme
Full healthcare package provided by Aviva

** Please note - All applicants must already hold the legal right to work in the UK.