EA / HR Coordinator to CEO

This dual role combines the responsibilities of managing HR administration across our global operations and providing executive support to the CEO.

Client Details

The firm is a well-established, large organisation in the manufacturing sector. Known for its commitment to excellence and creating a supportive work environment, it prides itself on providing employees with opportunities for growth and development.

Description

The key responsibilities:

HR 50%

• Administer HR processes across three global locations, ensuring compliance with local employment laws and company policies.
• Maintain and update HR records, including employee files, contracts, and benefits documentation.
• Support recruitment activities, including posting job ads, coordinating interviews, and onboarding new hires.
• Assist with performance management processes, training initiatives, and employee engagement programs.
• Monitor and manage HR systems to ensure data accuracy and confidentiality.
• Collaborate with line managers and employees to address HR-related queries and provide guidance.
• Prepare HR reports and metrics for senior leadership.

Executive Assistance (50%)* Provide comprehensive support to the CEO, including managing calendars, scheduling meetings, and handling correspondence.* Attend and take minutes at confidential senior leadership team (SLT) meetings, ensuring action items are documented and followed up.* Monitor progress on key tasks and initiatives assigned to the SLT, providing regular updates to the CEO.* Coordinate travel arrangements, prepare expense reports, and manage logistics for CEO and SLT activities.* Draft and proofread communications, presentations, and reports as needed.* Serve as a liaison between the CEO and internal/external stakeholders.

Profile

A successful EA / HR Coordinator to CEO should have:

• A degree in Business Administration, Human Resources, or a related field / CIPD qualified
• Previous experience in a similar role, ideally within the manufacturing industry.
• Previous EA experience to senior leadership.
• Proficiency in MS Office and HR software (e.g. HRIS or HRMS).
• Exceptional organisational and time management skills.
• Excellent multitasker
• Strong written and verbal communication skills.
• Ability to handle sensitive information with discretion.
• A proactive approach and the ability to work independently.
• Excellent problem-solving skills and a detail-oriented mindset.

Job Offer

• An estimated salary range of £40,500 to £45,000 GBP.
• Competetive benefits package
• A supportive and inclusive company culture.