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Title: Payroll Technician
Location: Sittingbourne
Working days: 4 days per week in the office, 1 day from home
Contract: 12 months
Salary: 40k
Main Purpose of Job:
To ensure the administration of salaries paying employees accurately and on time for both UK and Ireland within company guidelines, ensuring all systems and processes are adhered to. Balancing and paying over deductions from employees pay either self or through Hub or Genpact. Dealing with all queries effectively and delivering a high level of customer service to employees, budget holders and accountants within service level guidelines. Working knowledge of expat reporting, taxation and actions.
Main Accountabilities:
- Administrates the payment of salaries for designated sections of monthly paid employees/pensioners from start to finish in accordance with Company policy, UK and Ireland legislation and transmitted by agreed & published deadlines. Maintains close working relationships with both BHR and my HR.
- Maintains knowledge of Income tax, Social Security, Statutory payments regulations etc. to ensure deductions are correctly executed and acts as liaison with HMRC/Revenue and other Government departments
- Maintains knowledge of account balancing, payment and monthly reconciliation of payroll related deductions through retained, Hub or Genpact teams. This includes other sites as required and designated areas of the flexible benefits scheme and liaisons with the third party providers of these.
- Maintains knowledge of payroll platform including the creation and distribution of agreed monthly reports to include Payroll Journal postings, Inter Company Billings and site specific documentation required by other areas of the business or process.
- Assists with the preparation and timely submission of annual tasks including P11Ds and Year End processing. Prepares and completes PSA submissions for payroll area of responsibility.
- Maintains and generates earnings reports on incoming & outgoing expats and notified short term assignees etc. for both internal payroll and third party Company tax advisors.
- Takes ownership of specific recurring activities as directed by the Payroll Manager, i.e., company car life cycle.
- Supports Payroll in the preparation of IR35 assessments and vendor analysis
General Accountabilities:
- Supports outsourced Expense department with the set up and maintenance of employees for the electronic expense reporting system
- Ensures housekeeping, archiving and files, both electronic & paper, are maintained.
- Gathers, inputs and analyses all aspects of attendance and overtime into Payroll system(s) for designated sections.
- Carries out other tasks and duties as and when required.
Education:
- A good general level of education
- Experience in a payroll environment or Foundation Course and / or NVQ level 3 in Payroll Administration.
Experience:
- To be able to demonstrate first hand experience of the type of issues faced in a payroll environment.
- Understanding of salary sacrifice
- Irish payroll experience desirable
- Experience dealing with IR35 desirable
- Experience with dealing with Expats an advantage
Decision making authority
- Discretionary powers to challenge authorized changes to pay and benefits if not within guidelines and working practices.
Problems and Challenges:
- Tight deadlines needed to complete pay run and accounting schedule
- Implementation of new payroll procedures
- Lack of information
- Accuracy of data.
- Must be able to communicate with all levels of employee from shop floor to Director level
- Needs to maintain good communication and knowledge of occurrences within the Payroll department to ensure no areas are overlooked and that administration is in line with Company policy and Government legislation.
