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Job Title: Accounts Payable Assistant
Salary: £30k - £32k
Location: Slough - (office based)
Overview
We now have exciting new vacancies for an AR Assistant with great progression prospects to join the growing Finance team.
Main Tasks & Responsibilities
- Posting invoices in Job Management system (RTPro) and matching to the PO, resolving differences and queries before uploading details in the accounting system (Acumatica).
- Arranging approvals for invoices and resolving any differences and queries with suppliers.
- Maintaining rechargeable costs logs and working with AR team to recharge to relevant customers both internally and externally.
- Processing staff expenses including company credit cards.
- Process intercompany recharges.
- Process weekly and monthly supplier payment runs, setting up payment in the bank and sending remittance advices to the suppliers.
- Monitoring the mailbox and checking e-mails to deal with queries relating to invoices and payments in a timely manner.
- Daily bank reconciliations.
- Dealing with complex invoices e.g. multiple VAT elements, different currencies, and locations.
- Managing standing orders and direct debits to the suppliers.
- Monthly supplier statement reconciliations and review of aged creditors.
- Assist in recording accruals and prepayments based on expected expenses.
- Other ad hoc duties including providing reports, analysing data, monthly reporting, and support to various departments.
Technical Skill:
- 3 years knowledge and practical experience in an Accounts Receivable or an Accounts Payable role in a high-volume, complex business environment.
- Methodical and orderly with the ability to prioritise tasks (this is a key requirement)
- Strong analytical and IT skills particularly in MS Excel
- Good understanding of the VAT and reverse charges.
- Experience of RTPro and Acumatica will be useful but is not essential as full training for the role will be provided.
- Experience in dealing with multiple systems and currencies.
Soft Skills
- Multi-tasking and time-management skills, with the ability to prioritize tasks. (this is a key requirement)
- Confident and ability to communicate clearly and effectively.
- Excellent analytical and problem-solving skills.
- Highly organized and detail oriented.
- Good understanding of the VAT and reverse charges.
