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My client is seeking a proactive and experienced Personal Assistant (PA) to join their Corporate Support Team for a 3-month period. In this vital role, you will support the Director of Operations, providing efficient administrative and operational assistance to ensure the smooth running of services. You will also play a key role in supporting the Executive Assistant with Board-level committees, partnership meetings, and other executive functions as needed.
Client Details
My client is a public sector organisation based in Slough.
Description
Key Responsibilities:
Executive Support:
- Provide administrative and operational support to the Director of Operations, who has the largest remit within the organisation.
- Assist the Executive Assistant (EA) with Board-level committees and partnership meetings.
- Provide occasional support to the Chief Executive (CEx), Board, and wider executive team during busy periods or annual leave cover.
Diary and Meeting Management:
- Manage and coordinate diaries for the Director of Operations, ensuring efficient scheduling of appointments and meetings.
- Assist with preparation for meetings, including creating agendas and briefing materials.
- Attend meetings as required and provide professional and accurate minute-taking.
Panel Coordination Oversight:
- Line-manage the Panel Coordinator responsible for all social work operational meetings chaired by the Director of Operations.
- Ensure smooth delivery of panel coordination services, including covering annual leave periods if required.
Communication and Call Management:
- Work as part of a team rota to handle external calls to the company, ensuring professional and efficient responses.
- Serve as a first point of contact for enquiries, liaising with internal and external stakeholders.
Administrative Support:
- Support the implementation of good practice across the Corporate Support Team.
- Assist with special projects and initiatives as directed by senior leadership.
Profile
Key Skills and Experience Required:
- Proven experience as a Personal Assistant or Executive Assistant in a corporate environment.
- Strong diary management skills and the ability to prioritise competing demands.
- Excellent minute-taking abilities, with attention to detail and professionalism.
- Experience managing or supervising staff, with a focus on delivering operational excellence.
- Exceptional organisational, communication, and interpersonal skills.
- Ability to work effectively under pressure and maintain discretion with sensitive information.
Job Offer
Why Join Us?
- Training and development opportunities to support your career growth.
- Agile working supported by advanced technology.
- Flexible working policies to promote work-life balance.
- A friendly and collaborative working environment with supportive colleagues.
