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Position Summary
This is a fixed term contract for 12 months for a maternity cover.
The main purpose of the AP Specialist role is to oversee the processing and payment of all vendor invoices in EMEA. It involves working closely with the invoice processing team within Global Business Services (GBS) in India, ensuring all invoices are approved within company policy guidelines and paid within agreed payments terms.
Communicating with vendors and Infor local business contacts to ensure all vendor balances are reviewed, reconciled and any invoice queries dealt with on a timely basis.
A Day in The Life Typically Includes:
- Adhere to PBM principles and integrate them into all the accounts payable processes to ensure ethical, transparent, and compliant financial practices
- For the allocated Infor entities, receive, check, and review all incoming AP invoices for correctness and country compliance
- Support the GBS AP processing team to identify and resolve invoice queries, liaising with the vendor, and/or the local Infor entity where required
- Manage, review, and verify all vendor records held for those entities, assisting the GBS processing team in the creation, amendment, and inactivation of all vendor records
- Communicate with vendors regarding payment inquiries and discrepancies
- Prepare, review, and verify all payments made for those allocated entities within established timelines, ensuring the correct and most appropriate payment code/cash-code is used, data is accurate, and payment is in line with the agreed payment terms for each vendor
- Reconcile invoices payments against bank statements
- Make payroll, associated payroll payments, tax payments and AR refunds, as requested by the wider finance and HR functions
- Perform regular reviews of vendor balances, using the aged creditor report, noting status of all invoices, credit notes and payments. Proactively seek resolution of any invoices held in query
- Assist in month-end closing activities related to accounts payable
Preferred Qualifications:
- Accounts payable experience desirable, but not essential. Experience in any similar accounting, customer service, or administrative role would be considered.
- Fluency in a second European or a Middle Eastern language is desirable, but not essential. (Arabic, German, French and Italian are most desired).
- Strong communication skills and customer service focused, with the ability to demonstrate a positive approach to resolving invoice/payment issues and queries.
- Ability to organise workload in a structured way, to work on own initiative where appropriate and to ensure deadlines are achieved.
Benefits
- Income protection
- Life assurance
- Private health insurance
- Private dental insurance
- Pension contributions
- 25 days holiday + BH
- Parental leave
- Referral program
- Sick pay
- Hybrid working
