Procurement and Finance Officer

Job Title: Procurement and Finance Officer

Location: Site Based

Job Type: Full-time

Department: Finance

Job Summary:

The Procurement and Finance Officer will play a dual role at our institute, splitting their time equally between managing procurement processes and supporting the Finance Team. This role is essential for ensuring the efficient acquisition of goods and services and supporting the financial operations of the organisation. The ideal candidate will have strong knowledge in contract management, insurance handling, facilities management, and fundamental accounting principles.

Key Responsibilities:

Procurement and Contract Management (50%)

• Develop and manage procurement policies and procedures to ensure cost-effective purchasing decisions.
• Negotiate and create contracts with suppliers, vendors, and partner research communities, ensuring favourable terms and compliance with legal standards.
• Manage and maintain relationships with key suppliers and vendors, conducting regular reviews to ensure service levels are met.
• Oversee and renew organisational insurances, including employer liability insurance, ensuring coverage adequacy and compliance with legal requirements.
• Handle some aspects of facilities management, such as overseeing maintenance contracts, managing space allocations, and coordinating safety inspections.

Finance Support (50%)

• Assist in various financial operations, including budget preparation, forecasting, and financial reporting.
• Support the Finance Team with accounts payable and receivable, ensuring accurate and timely processing.
• Understand and apply key accounting principles to help maintain accurate financial records and statements.
• Assist with the preparation of financial audits and resolve any discrepancies identified.
• Provide data and analysis to help guide financial decisions and budget allocations.

Required Skills and Qualifications:

• Holds or is working towards a recognised accounting qualification.
• Proven experience in procurement and financial management, with at least 3 years in a similar role.
• Strong understanding of contract law, procurement regulations, and standard accounting practices.
• Excellent negotiation and contract management skills.
• Ability to multitask and manage time effectively between two demanding functional areas.
• Strong analytical skills and attention to detail.
• Proficient in Microsoft Office Suite and financial software.

Desired Skills:

• Professional certification in procurement or finance, such as CIPS or CIMA.
• Experience in an R&D, project based or technical environment is an advantage.
• Knowledge of Sage Intacct, BambooHR, or similar systems.