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Your new companyA member of an international, fully integrated professional services and project management company. This organisation is a major player in infrastructure ownership. The combined entity has created one of the largest global project management consultancies. Your new roleKey Responsibilities:
- Support finance transformation and centralise billing in the UK.
- Prepare sales invoices with extensive supporting documentation and analysis, ensuring precision according to client specifications.
- Address queries related to sales invoices and credit notes from internal and external business partners.
Finance Transformation:
- Assist the finance transformation team in migrating to a single ERP system, centralising billing within the UK from JD Edwards to Oracle.
Billing and Documentation:
- Prepare sales invoices, applications for payment, credit notes, and associated supporting documentation.
- Obtain the necessary approvals for sales invoices and credit notes.
- Post invoices and credit notes onto the finance system (Oracle).
Collaboration and Communication:
- Liaise with Project Managers to ensure timely completion of invoicing.
- Work closely with Project Managers and the Cash Collections team to resolve billing queries and ensure timely cash collection.
- Support correct allocation of costs to projects, including staff allocations, time transfers, and Accounts Payable-related support.
- Prepare and distribute job-related information and reports.
- Assist Project Managers with timesheet-related queries.
- Coordinate with divisional Finance staff.
Tracking and Analysis:
- Review, update, and follow up on the 'Lock up tracker' as required.
- Review and analyse differences between forecasted and actual monthly billing.
- Field queries from internal and external auditors.
- Use client portals to review purchase order status and available balances prior to invoicing.
- Liaise with client purchasing/finance teams regarding purchase order queries.
Reporting and Other Responsibilities:
- Run weekly and monthly project-based scheduled reports and issue them to Project Managers on time.
- Coordinate with the Financial Controller to ensure timely completion of month-end tasks.
- Prepare and distribute information/reports regarding project unbilled balances to Project Managers.
- Post journal entries, such as expense/revenue transfers or correction entries.
- Conduct daily internal audits for all business processes.
- Allocate daily work and ensure all activities are completed before the cut-off.
- Review the credit note approval matrix on a weekly basis.
- Prepare monthly billing reports to review actual billing versus forecasted billing.
What you'll need to succeedDue to the nature of industry clients, you will hold a UK Passport and be born in the United Kingdom. You will live locally in the Surrey/Croydon area with experience in Billing, Accounts Receivable, Sales Ledger experience coupled with working on projects in a shared service centre environment.What you'll get in returnThis is an excellent opportunity for a candidate who is up and coming or experienced in Billing and Projects. In return, you will get excellent training and support coupled with great benefits, hybrid working and a salary of upto £35K per annum, with the potential for study support. What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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