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Job Title: Legal Secretary
Location: South Shields
Employment Type: Permanent
Working Hours: Monday – Friday, 9:00 AM – 5:00 PM (35 hours per week)
Salary: £21,(Apply online only) - £22,500 per annum
Holidays: 20 days annual leave + 8 bank holidays
About the Role
We are currently seeking a dedicated and experienced Legal Secretary to join a well-established law firm based in South Shields. This is a permanent, full-time role, where you will be providing critical administrative support to a team of Residential Conveyancers. Your role will involve assisting with the day-to-day duties of conveyancing cases, liaising with clients, and managing the flow of documentation. If you have a keen eye for detail, excellent organisational skills, and a background in legal administration, this could be the perfect opportunity for you to thrive in a dynamic and supportive environment.
Key Responsibilities:
- Provide administrative support to conveyancers, including preparing legal documents and correspondence.
- Manage client files, ensuring all documentation is up to date and properly stored.
- Act as the first point of contact for clients, handling inquiries via phone, email, and face-to-face in a professional manner.
- Coordinate appointments, meetings, and maintain an efficient diary system for the conveyancing team.
- Process and format legal documents related to property sales, purchases, transfers, and remortgages.
- Ensure compliance with internal procedures and external regulatory requirements.
- Assist in the preparation of contracts, transfer deeds, and Land Registry applications.
- Liaise with external parties such as estate agents, mortgage brokers, and other solicitors to facilitate the smooth progress of cases.
- Manage incoming and outgoing mail, including distributing documents to the appropriate personnel.
- Handle file opening, billing, and closing procedures in line with the firm's policies.
About You:
- Experience: Previous experience as a Legal Secretary or in a similar legal support role is essential, preferably within residential conveyancing.
- Skills: Strong organisational abilities, attention to detail, and the ability to manage multiple priorities efficiently.
- Communication: Excellent written and verbal communication skills, with a client-focused attitude.
- IT Proficiency: Comfortable using legal software, Microsoft Office (Word, Excel, Outlook), and case management systems.
- Team Player: Able to work collaboratively with colleagues, maintaining a positive and proactive approach.
- Discretion: You must handle sensitive information with confidentiality and professionalism.
Benefits:
- Competitive salary range of £21,(Apply online only) - £22,500 depending on experience.
- 20 days of annual leave plus 8 bank holidays.
- A supportive work environment with opportunities for career development.
How to Apply:
If you meet the above criteria and are interested in this exciting opportunity, please send your CV and cover letter to (url removed) or click Apply Now.
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