Accounts & Admin Assistant

Success Recruit are currently working with a well-established business in the construction sector, looking for an Accounts & Admin Assistant to join their team based in Essex.

The successful Accounts & Admin Assistant will be responsible for all aspects of accounts alongside the Finance Manager, as well as taking on additional general office administration duties. Previous experience with accounts in the construction sector would be beneficial, but not essential.

The Accounts & Admin Assistant will be expected to:

• Have at minimum a Level 2 AAT qualification or equivalent
• Have at least 3 years’ experience in a similar role / environment
• Demonstrate strong attention to detail, organisational skills, and the ability to manage / prioritise your own workload efficiently
• Communicate effectively within a team environment

The Accounts & Admin Assistant will be rewarded with:

• Being part of a very well-established company, with a family-feel and particular focus on their people and long-term staff retention
• Private healthcare
• Bonus scheme / profit share
• Flexibility around start & finish times (as long as the requested number of hours are worked)

Job Specification

Purpose of the role:

The purpose of the Accounts & Admin Assistant will be to assist with all aspects of accounting and finance management for the business. The successful candidate will work closely with / be mentored by the Finance Manager, ensuring the accounts department is running smoothly and general office administration tasks are consistently covered.

Experience using Sage Payroll and Sage 50 Accounts will be a distinct advantage. The ideal candidate will also be expected to have a good level of computer literacy including Microsoft Word and Excel.

Duties will include:

• Receiving and processing supplier purchase invoices, managing the approvals and posting process
• Monthly reconciliation of supplier/subcontractor purchase invoices with statements
• Assisting with preparation of supplier payment remittances
• Raising sales applications, sales invoices, and assisting with debtor management
• Handling customer, supplier, and sub-contractor accounts related queries
• Processing of weekly labour timesheets and weekly payroll runs
• Verification of new subcontractors with HMRC
• Assisting with monthly subcontractor CIS returns.
• Assisting with preparation of quarterly VAT returns, end of year accounts, and liaising with auditors
• Assisting with preparation and upload of weekly pension contributions, holiday, and welfare benefits
• Maintaining employee records including holidays, absence, and sickness
• Answering the phones during receptionist absence
• Providing administrative support and assistance to the Contract Managers and Directors
• Other adhoc administration duties

Salary: up to £35k DOE

Hours: Monday - Friday office-based, 9am – 5pm (flexibility around start and finish times, e.g. 8:30am – 4:30pm etc.)

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Dear Job seeker! We value your application however we are unable to respond to everyone directly due to high volumes we receive. Please be assured though that we will review your CV and should we believe you meet the experience needed for this vacancy one of the team at Success Recruit will be in touch very shortly!

In the meantime, we wish you all the best in your new job search and finding a position you will be happy long term within.