Facilities Coordinator - Lloyds Register, Hampshire House

Purpose of the Role

We are seeking a highly organised and proactive Facilities Coordinator to join our team. The ideal candidate will be responsible for ensuring the smooth operation and maintenance of our facilities, providing a safe and efficient working environment for all employees.

Key Responsibilities

• Reporting to the Facilities Manager
• Oversee the daily operations of 3 of the clients sites, in Southampton
• Managing and overseeing the Soft and Hard Services.
• Based at Hampshire House, you will be required to travel between the two other sites.
• Contractor Management
• Organising Works, overseeing PPMS and Small Projects.
• Conduct Audits and ensure KPIs are being met.
• 100% Compliance is maintained, utilising Savills systems – Datastation.
• Coordinate with external vendors and service providers for facility-related services.
• Raising Purchase Orders on Proactis and the client’s portals - BYD
• Creating Weekly Reports and updating the FM Team.
• Conduct regular inspections of the sites and actioning any recommendations.
• Build relationships with Key Stakeholders at site and the business.
• · Support sustainability initiatives and energy-saving projects.
• Providing cover to the Receptionist for Lunch Cover and some adhoc Annual Leave.
• Any other reasonable requests and ad hoc duties as and when required.

Skills, Knowledge and Experience

Essential

• General Education to GCSE standard with an A-C grade in English & Maths or equivalent standard
• Ability to work in a team or alone
• Excellent communication skills
• Ability to deal with confidential information.
• Good organisational and time management skills with the ability to prioritise workload and multitask in a calm and professional manner.
• Able to work under pressure to deadlines.

Desirable

• Proven experience in facilities management or a similar role.
• Proficient in a full range of Microsoft applications inc. Word, Excel, PowerPoint, Access Outlook.
• An understanding of office administration within a facilities management/property management.
• Experience of dealing with senior level staff confidently with excellent verbal and written communication.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Knowledge of health and safety regulations.
• Ability to work independently and as part of a team.
• Experience and knowledge of helpdesk systems and procedures.
• Experience working within a Facilities Management team.
• Understanding of Health & Safety Legislation.
• At least 2 years experience in an administration role
• IOSH

Benefits

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• A supportive and collaborative work environment.

Working Hours - 08:30-17:00

Salary - £28,000 – £32,000

#LI-DNI

Please see our Benefits Booklet for more information.