HR Administrator / Assistant

Henlee Resourcing is working in partnership with this niche organisation with a base in Southampton to recruit an enthusiastic HR Administrator / Assistant on a permanent basis.

This is an exciting opportunity to support the HR team in delivering a seamless operational service for every element of the employee lifecycle. You will support daily HR activities and assist in coordinating policies, processes and relevant documents / data.

About the role:

• Administer the complete lifecycle for all areas of HR, including recruitment, offer letters, contracts, references, absence management, change to contract terms, compensation and benefits and HRIS
• Administering the HR inbox, ensuing all queries are dealt with / escalated in an efficient manner
• Maintaining and updating individual employee records and the HR system with all employment information including absence, starters, leavers, promotions and salary changes
• Providing administrative support in relation to flexible working requests including drafting contract change letters and setting reminders for trial periods
• Acting as the main point of contact for the HR system, resetting passwords and ensuring the HR database accurately reflects employee and firm wide information
• Running weekly reconciliation reports to ensure accuracy of data.
• Producing management information reports from the HR system as required e.g. headcount reports, absence reports, joiners and leavers etc with attention to accuracy and timeliness.
• Administering wellbeing benefits such as eye test vouchers and flu vouchers and also involved in wider engagement initiatives as required
• Supporting the HR Manager with monthly payroll by ensuring all data has been accurately added to HR system and payroll letter
• Supporting the HR Manager with salary review and bonus rounds (including preparing reports, checking schedules and letters)
• Scheduling interviews and supporting the Senior HR Advisor with the graduate recruitment programmes e.g. shortlisting CVs, making arrangements for internship programmes, booking accommodation, venues and travel
• Drafting the bi-monthly internal newsletter
• Supporting the HR Manager in organising staff events including guest lists, transport, seating plans, organising prizes and coordinating activities on the day

About you:

• Experience of working in a busy HR administration role
• Experience administering various processes and procedures
• Enjoys a fast-paced environment and able to multi-task in an organised manner displaying excellent time management skills
• Meticulous attention to detail
• Flexible approach to work tasks whilst understanding how to prioritise, including managing a busy shared inbox
• Experience of using MS office suite - in particular data administration / manipulation in excel
• CIPD level 3 qualified or at least willing to undertake
• Excellent oral and written skills which facilitate effective communication at all levels, including ability to take minutes where needed
• Discreet and professional with the ability to understand the sensitivity of information you will be exposed to and an aptitude for maintaining information silos as needed
• Ability to use own initiative and take ownership of work but recognises when to escalate issues
• Excellent team working skills with the ability to work collaboratively and co-operatively with colleagues

If you are looking for an interesting and varied role with scope to progress in an organisation that is growing, and you possess the above skills / competencies, we are keen to hear from you.

Henlee Resourcing is a specialist full service human resources recruitment consultancy operating across the South West, M3 / M4 / M5 corridors.