Investment Managers Assistant

The Investment Managers Assistant role are responsible for actively supporting investment managers in their daily business across wide-ranging administrative and organisational functions. Providing an accurate and efficient service helps maintain a strong relationship between the investment manager and the client.

Client Details

Our client have a rich heritage with over 200 years. Today they are one of the UK's leading Wealth Managers, helping their clients create a more secure financial future. Our client is based in Southampton and sits within the financial services sector.

Description

The key responsibilities for the Investment Managers Assistant role are:

• Assisting in the provision of a full range of administrative services for the team.
• Ensuring the cleanliness and tidiness of the office generally.
• Processing the outgoing/in coming DX and Royal Mail.
• Maintaining the franking machine and ensuring an adequate supply of stamps and pre-paid envelopes. Maintaining the post/dx log.
• Arranging for printer repairs and maintenance.
• Ensuring that the office always has adequate stationery, including the most recent account opening forms and other Marketing stationery.
• Answering the telephone and transferring calls / taking messages and recording telephone notes on client files.
• Maintaining records such as the H&S log, Financial Promotions log, Safe log, Complaints log.
• Completing dictation transcriptions.
• Scanning, shredding and photocopying documentation when required.
• Preparing, printing, and providing IMs with the documentation required for meetings.
• Preparing meeting refreshments, including meeting & greeting clients upon arrival.

• Preparing documentation for potential new clients for IMs.
• Providing IMs with MI to support client suitability processing.

• Ensuring valuations are produced and dispatched to clients within regulatory timescales.
• Personal compliance with all regulatory issues and promotion of compliance culture throughout your department.
• Identify ways to improve efficiency's.
• Keeping client information up to date and assisting in the production of client suitability reports. Such roles may well involve communicating directly with clients, and intermediaries such as solicitors and accountants.
• To follow the progress of new investments coming into Charles Stanley, and to follow up any problems/issues which may arise.
• To liaise with the accounts department over cash movements and to administer payments, including currency payments.
• Setting up, closing and managing client files, ensuring all information is up to date and accurate.
• To ensure that compliance regulations are adhered to.
• To manage occasional special projects, such as collection of Know Your Client (KYC) information.

Profile

The successful candidate for the Investment Managers Assistant is someone with the following:

Qualifications & Experience:

• Educated to GCSE or equivalent level including Maths and English. A levels are preferable additional qualifications.
• Whilst not essential an industry recognised qualification such as an Investment Operations Certificate would be an advantage.
• Experience of working in a similar environment is preferable as is a general understanding of the stock market and investment operations.

Knowledge & Skills:

• Ideally with 2 years experience within Wealth Management
• Good communication skills, both written and verbal.
• Highly organised, and numerate.
• The ability to work under pressure whilst maintaining a high level of attention to detail and accuracy is essential.
• A high degree of initiative is expected in relation to problem solving and identifying and taking on tasks that need to be completed.
• A strong team player. The role involves supporting a number of Investment Managers and having the flexibility to adapt to their particular styles of working is key.
• An enthusiastic, 'can-do' attitude, combined with a personable manner.

Job Offer

The candidate for the Investment Managers Assistant role will receive:

• Competitive Salary
• 25 days annual leave + Bank Holiday
• 10% non contribution pension
• Annual Salary Review
• Bonus - Individual Performance based
• Parking Available