The Office Manager will be based in the Southampton Office and will be responsible for maintaining office facilities, managing supplier relationships, ensuring compliance with health and safety regulations, and providing support for new joiners. This is an excellent opportunity for a motivated professional to take ownership of office operations and contribute to an efficient working environment.

Client Details

Our client is a reputable and dynamic legal organisation committed to providing a high-quality work environment. They focus on efficiency, collaboration, and employee well-being, ensuring that their teams have the necessary resources to thrive. With a strong emphasis on professional development and operational excellence, they offer a rewarding and engaging workplace.

Description

The key responsibilities for the Office Manager Role are:

Manage office facilities, liaising with landlords, service providers, and suppliers.
Oversee office maintenance, repairs, and security, ensuring a safe and functional workplace.
Handle health and safety compliance, including fire safety, first aid, and risk assessments.
Maintain office supplies, refreshments, and branded materials.
Support new joiners with on boarding, including access control, office tours, and desk allocation.
Coordinate business continuity planning and ensure risk management procedures are in place.
Liaise with IT support for hardware installations and workstation assessments.
Manage relationships with service providers, including travel, accommodation, and conferencing.
Organise internal office moves and maintain accurate desk allocation.
Support internal teams with administrative tasks, project coordination, and meeting minutes.

Profile

The successful candidate for the Office Manager role is someone with the following:

Minimum of three year's experience in an office management role.
Strong organisational and problem-solving skills.
Excellent verbal and written communication abilities.
Proficiency in Microsoft Office and other relevant software.
Ability to work independently and manage multiple tasks effectively.
Experience in managing office facilities, health and safety, and supplier relationships.
A proactive approach with strong attention to detail.
Ability to lead and supervise processes within a dynamic work environment.

Job Offer

The candidate for the Office Manager will receive the following:

Competitive salary based on experience.
Opportunities for professional growth and career development.
A collaborative and supportive work culture.
Company benefits, including pension scheme and wellness initiatives.
Job stability and the opportunity to work in a well-established organisation.