Business Support Administrator

My client based in Southampton is currently recruiting for a Business Support Administrator to join their team on a full-time permanent basis. Monday - Friday with 1 day working from home after a successful probation period. Salary £26-29,000 depending on experience.

Do you have a background in HR Administration?

CIPD level 3 or studying towards it?

H&S Administration background?

Are you a confident communicator who likes a varied role?


If so, this could be the role for you!


The Role:



As Business Support Administrator, you will be responsible for ensuring that all administration aspects of the Business Support functions run smoothly by performing a variety of tasks to support predominantly the HR, Health and Safety and Fleet departments.


Key Responsibilities:



HR Administration Duties:



· Maintaining all HR records to a high standard, filing all documentation and completing HR audits when necessary.

· Working alongside the Head of People, Development and HR to create and administer a companywide training program and maintaining employee training records.

· Updating the internal HR system, including but not limited to adding new employee details, processing leavers, updating holiday and sickness records.

· Taking responsibility for standard HR correspondence including offer letters, contracts and other HR documentation for the business.

· Assisting with all stages of recruitment including but not limited to posting job adverts, creating job descriptions, creating offers of employment and employment contracts, DBS and reference checks

· Attending HR meetings, acting as note taker when necessary.

· Supporting with ongoing HR projects and processes.

· Supporting HR inductions for new starters within the company.

· Ordering and managing staff uniform and uniform inventory.


Health and Safety Administration Duties:


· Supporting the Health and Safety Manager with all administrative aspects of Health and Safety Management.

· Supporting the Health and Safety Manager with the coordination of maintenance schedules for general Health and Safety reviews such as emergency lighting, fire systems etc.

· Attending relevant Health and Safety meetings and acting as note taker when required.

· Accurate filing and organization of all Health and Safety paperwork

· Assisting the Health and Safety Manager to promote Health and Safety best practice in the workplace, including keeping all noticeboards up to date.

· Support the Health and Safety Manager with the production, review and distribution of risk assessments.

· Support the Health and Safety Manager with relevant Health and Safety training.

· Supporting in the collection and reporting of company ESG data.



Fleet Administration Duties:



· Support the Fleet Manager in day to day running of the fleet and assets.

· Ensure all fleet records are maintained and accurate.

· Act as the first point of contact for Fleet enquiries, dealing with telephone and email enquiries.

· Management of the company Fuel Card account.

· Registering all vehicles on all relevant tolls.

· Management of the company fleet service provider, IFC and interrogation of their KPIs, costs etc.

· Coordinating the process of joiners and leavers and their vehicles.

· Logging of damage repair and insurance incidents.

· Maintaining communication with the company fleet insurance provider.

· Liaising with the Financial Controller around fleet finances.

· Vehicle tracking and Signage management.

· Producing relevant Fleet reports as and when required.

· Ensuring all company drivers have been added onto the Licence Check Bureau.


Qualifications, Skills and Experience:


· Strong administrative and organisational skills

· A background of HR and/or Health and Safety and/or Fleet would be desirable but is not essential

· Excellent IT skills including the use of Word, Excel and Outlook are essential

· Self-motivated, proactive and approachable

· Able to identify best practices and the measures that drive performance

· Ability to communicate, respond to and successfully resolve queries from all users across the business

· Strong written and verbal communication skills

· Flexibility with ability to travel occasionally to our hubs in Peterborough and Runcorn



If you have the skills and experience listed above please send your CV and cover letter to (url removed) and call (phone number removed).

INDHUN