HR Administrator

HR Administrator

We are currently recruiting for an experienced HR Administrator for our client based in Southend on Sea.  The HR administrator would provide full support to the HR Business Partner and provide recruitment and HR advisory service to managers and employees as and when required.

Job Functions:

• Provide administrative support
• Assist in answering telephone in an efficient manner
• Type routine correspondence and reports including letters and emails for approval and signature
• Attend and accurately minute any meetings
• Proofread documents, making corrections where necessary
• Maintain the personnel database
• Manage training bookings for all employees
• To act as a daily point of contact for employees, clients and third partied for security vetting and passes.  To support the Service Delivery team with security and pass applications for High Security client sites with assistance from the Accounts Manager. To include online DBS applications and referencing of all new employees
• Undertake projects and research, which might require contact with external agencies
• Assist employees to achieve their potential by providing advice & guidance
• Provide advice and guidance to managers in the absence of the HR Business Partner on complex staffing issues, including sickness absence, performance, disciplinary and grievance issues
• Assist with the recruitment of new staff as required by managers
• Analyse job recruitment and prepare job descriptions with the line manager, for recruitment, job evaluation and other purposes
• Place job advertisements in association with recruitment agencies, send out application form/packs to potential applicants
• Arrange interviews and make necessary arrangements for pre-employment checks and tests
• Assist in dealing with routine questions relating to terms & conditions of employment
• Send out offer letters, contracts & correspondence following interviews
• Take a lead on the onboarding process, assisting with the induction plan
• Compile and analyse statistics in relation to absence, labour turnover, length of service and all other equal opportunity information
• Have an awareness of policies in line with changes in employment law and changes in Company procedures
• Ensure all personnel records are compliant with GDPR including staff file audits
• Support the delivery of performance management, pay and reward, employee benefits, new joiner orientation and improve reporting processes

The job holder:

• Possess excellent interpersonal skills, confidentiality and discretion

• Process driven and an excellent organiser
• Good accuracy and proactive.
• Strong literacy skills and ability
• Competently use Microsoft Office including Word, Excel, PowerPoint and Outlook.
• Minimum of 2 years relevant human resources experience, with CIPD Level 3 or working towards CIPD Level 3 or equivalent

Job Type:                             Permanent

Salary:                                  Paying £25,000 to £28,000 PA

Hours:                                   Full time Hours - Monday to Friday

If you have all the skills required for this position, please call One to One Personnel on or email your CV to or