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- Enter new suppliers onto the system
- Posting purchase PO and GL purchase invoices daily
- Make payments to suppliers on a timely basis
- Ensure VAT is accurately posted onto the system
- Checking supplier statements and requesting copies if necessary
- Buying currency - Buy currency on our exchange platform when needed
- Employee Expenses - Paying employee expenses (mileage, etc.), checking through      credit card statements and tying up with receipts. Posting as invoices onto the system
- Enter new customers onto the system after completing credit checks
- Ensure cash receipts are accurately posted and allocated on a daily basis
- Raise sales invoices twice a week
- Update weekly invoice total spreadsheet and send to all employees
- Respond to customer queries on sales invoices including acquiring and sending PODs
- Raise any necessary credit notes
- Put customers on stop when needed and report to sales team
- Monitor open sales orders and report to sales team
- Review outstanding debtors and email and call customers to collect debts
- Ensure weekly statements are issued to customers
- Review customer credit limits based on payment performance
- Reconciling Cash Book - Matching up customer/supplier payments to Sterling/Euro/Dollar bank accounts and posting payments onto the system. Rolling over the bank account at month end.
- Process accruals/prepayments journals, month end permanent journals (payroll/depreciation)
- Control and maintain the Company's Fixed Asset Register
- Record any additions or disposals and calculate gain/loss on disposal
- Calculate and process depreciation movements on a monthly basis
- Year end - To liaise with company Accountants where necessary and create required audit breakdowns
- To assist with the year-end stock count
- Monitor exchange rates and update system rate if necessary
- VAT return - Check the system matches with the detailed reports produced when creating the VAT return, once checked with Management Accountant then submit to HMRC and ensure repayment is received.
- To undertake any other ad-hoc duties as required by the Company
- Be aware of and maintain company targets and objectives
- Maintain competency in job role and request training if needed
- Maintain good communication with colleagues and stakeholders
- Follow BRCGS certification procedures
- Ensure food safety quality and culture is complied with
- Maintain documents controls and maintain records relevant to job role
- Maintain IT security including when working from home
