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AJ Chambers is partnered with a Top 150 National Law Firm recruiting for a Legal Secretary in the Spalding office.
You will work in the Agriculture Property team, working alongside 10 Secretaries, supporting circa. 27 Fee Earners.
The role:
- Provide the team with typing, secretarial and administrative support.
- Work responsibly to support the needs of the fee earners and the priorities given delivering a quality service.
- Assist with digital dictation and administrative support across the company in line with the company’s workflow ethic.
- Transcribe and prepare all correspondence and documents through audiotyping and word processing, using company precedents where appropriate;
- Operate case management system including storing documents electronically - organising and attaching to relevant matters.
- Familiarity with all relevant computer packages including, but not limited to: pdf docs, document conversion and tracked changes.
- Deal with administrative routines as required to include scanning, faxing printing and photocopying.
- Be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner together with file opening, preparation of client care letters and terms and conditions, file closure and archiving.
- Understand how to use the strong room including searching for and retrieving documents and procedures for sending out original documents:
- Meets clients’ needs and ensure they are kept advised as necessary.
- Manage incoming and outgoing mail in all mediums i.e. Post, dx, emails and fax transmissions.
- Make appointments, arrange meetings and maintain manager/fee earners diary as required including providing refreshments if necessary.
- Monitoring compliance and lexcel requirements.
- Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the company’s standards for client care.
- Be flexible as a member of the wider support team and assist with work as required, co-operating with peers and others, ensuring a co-operative team environment.
- Work within relevant administrative systems and procedures, particularly in the management of finances, recording time, preparation of bills and correspondence.
- Ensure the confidentiality of all the company’s and clients’ information.
- Appreciation of legal procedures and company protocols.
- Any other reasonable requests from fee earners and/or manager.
Skills and experience:
- Experience as a legal secretary/secretary, including the use of a digital dictation tool.
- Computer literacy, with strong working knowledge of Microsoft office.
- A typing speed of at least 65 wpm/90% accuracy.
- excellent attention to detail, including spelling and punctuation.
- An ability to communicate effectively at all levels, to remain calm and respond well in pressurised situations.
- An ability to organise own work effectively and plan well to meet required deadlines.
- Evidence of a problem solving "can-do" attitude and the ability to work effectively in a team environment experience of working in a professional organisation with the ability to demonstrate a basic knowledge of fee-earners’ work.
If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers.
