Cost Clerk

?Job Title: Cost ClerkThe Role:The Cost Clerk supports Contract Teams in capturing and allocating costs to contracts and managing and reviewing accruals to reflect accurate contract costs to date.Key Responsibilities:

• Manage client relationships:
  • Provide information for client/internal reports as required by commercial or site personnel.
  • Effectively liaise with site teams, making them aware of key project cost information.
  • Manage and facilitate the cost of closing out of projects, ensuring any outstanding issues/cost commitments are dealt with promptly.
  • Communicate with quantity surveyors and site teams on any cost matters which may arise.
  • Establish work breakdown structures on projects where required and implement a procedure that ensures costs are correctly allocated to the structure.
  • Liaise between the project team and the internal/external supply chain.
  • Attending cost/commercial meetings required to fulfill the role.
• Manage contract finances and information:
  • Receive Good Received Notes (GRNs) from the site and enter them against the appropriate order in the system.
  • Timely matching of invoices to purchase order/GRN to accurately record Contract Costs.
  • Costs Management and review of accruals against unmatched GRNs.
  • Manage and control ticket receipts ensuring that sites send tickets in on time.
  • Liaise with suppliers and sites to verify delivery of plant and materials to enable payment of invoices, in particular where tickets are missing or queries need resolving.
  • Liaise with the Purchase Ledger department to match invoices with GRNs.
  • Verify lists of all invoices, payments, and GRNs for the contract to finalise the account.
  • Manage supplier queries where required, including when invoices do not reflect order/GRN.
  • Assist project teams in reviewing contract costs and resolving queries through to the final account.
  • Process Site Agent returns to ensure costs are allocated to the appropriate cost codes.
  • Ensure prompt resolution of invoice queries and timely collection of credit notes.
  • Liaise with Finance to manage and resolve supplier invoice queries.
  • Issue weekly Plant Book and coordinate/ensure it is appropriately completed and returned by the Site Agent.
  • Finalise costs in preparation for final accounts, including recording to align with cost capture.
  • Liaise with site to keep up-to-date with cost codes and progress on sites.
  • Ensure site allocation sheets are maintained on projects and the information is up-to-date on the allocation of plant, staff, and materials.
  • Provide information on contract costings as requested.
  • File Cost information and tickets etc. as required.
  • Deal with general cost administration queries.
  • Ensure compliance of processes and procedures.
  • Assisting in audits.

Key Measures & Targets:

• Timely and accurate cost reporting.

Key Relationships:

• Cost team
• Senior Cost Manager
• Finance team
• Internal and external Suppliers
• Project teams

Person Specification:The successful candidate is likely to meet the following criteria:Essential:

• Experience in the use of Redsky Summit or similar integrated Finance/Business System.
• Experience in the Construction industry preferred, in a purchase ledger/cost clerk role.
• Familiar with Purchase Ledger and related processes and activities.
• Good administrative and organisational skills.
• Able to work individually as well as part of a team.
• Capable of completing tasks and meeting deadlines.
• Computer Literate.

Benefits:

• 5% Company pension contribution.
• Life Assurance at 2 x notional salary.
• Private medical cover.
• Permanent Health Cover.
• Company Profit Share Scheme.
• Company car / or car allowance (Dependent on position).
• Career Development and ongoing training.
• Staff Referral Scheme.
• 25 days annual leave with additional loyalty days (Full-Time equivalent).
• Volunteering Scheme.
• Environmental and Social Value initiatives.

Feel free to adjust any details to better fit your needs!What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk