Admin Assistant

Diamond Search Recruitment are delighted to represent our client, an independent manufacturer operating within the pharmaceutical sector. Our client are well established and boast many long standing employees; this is a great place to work and a company who are proud of the quality products they manufacture and supply. Recruiting for an Admin Assistant, this is a rare opportunity to join the team. The role will primarily support the Finance Manager, but also assist with Customer Service and Reception duties when required.Hours are 0830-1700 Monday to Friday. Job summary: To provide purchase invoicing support to accounts and general office support.Main duties and responsibilities: 1) To be responsible for purchase invoicing, dealing with supplier queries 2) To upload all purchase invoices to Sage 3) To prepare payment reports for weekly, mid-month and month end. 4) To post payments for suppliers and sending out remittances 5) To process international invoices 6) Ensure materials are released for payment runs 7) To keep track of proforma invoices which have been raised 8) Processing and reconciling petty cash 9) Keep records of direct debit payments, invoices and checking portals 10) To keep service agreement records are kept up to date 11) To regularly review Purchase Order Processing and Purchase Ledger 12) To ensure all invoices are up to date and communicate any issues to the correct department or person13) To answer the telephone and transfer call to appropriate person14) To open and distribute company’s post15) To type, store securely and update as necessary all documentation associated within the company16) To make sure that all email queries are being dealt with or passed on to the relevant personnel17) To be responsible for ordering stationary and office supplies 18) Generating sales export documents 19) To greet visitors and organise refreshments for meetings 20) Mail duties including going to the post office 21) The restocking of the first aid box in the general office 22) Credit controlThis is a busy role and would suit someone well organised, with good attention to detail and previous experience in a similar role. Don't delay, apply today! Diamond Search Recruitment is acting as an Employment Agency regarding this vacancy.