Secretary

Macildowie are looking for an ambitious Secretary to join an incredibly well-established company in Stafford. The ideal candidate will have strong audio typing, organisation, and communication skills. They will also be proficient in Microsoft Office, and are a proactive, team-oriented individual with attention to detail and confidentiality. Legal experience is advantageous.

Salary: £25,000

Working Hours: 9:00am - 5:00pm

Please note this is an on-site and full-time, permanent position.

KEY RESPONSIBILITIES:

• Prepare accurate correspondence and documents swiftly via audio-typing and word processing.
• Understand and efficiently use case plans for file management.
• Produce standard forms and procedures independently.
• Prioritise letters and documents over attendance notes.
• Manage filing, including opening, closing, and retrieving client files.
• Handle mail, photocopying, and document dispatch.
• Schedule appointments, meetings, and maintain diaries.
• Answer calls, take messages, and ensure prompt communication.
• Provide a professional and client-focused service.
• Maintain meeting rooms and provide refreshments when required.
• Support colleagues with workloads and provide cover when necessary.
• Assist and guide junior or temporary secretaries.
• Maintain confidentiality and adhere to compliance procedures.
• Oversee office equipment, including photocopiers and fax machines.
• Seek cost efficiencies in office supplies and adapt to new practices.
• Complete legal forms with instruction and follow accounts procedures.
• Support fee earners in maximising efficiency and chargeable hours.
• Manage incoming and outgoing post on a rota basis.
• Provide emergency reception cover when needed.
• Stay updated on IT systems and request training if necessary.

REQUIRED EXPERIENCE:

• Accurate audio and copy typing.
• Efficient keyboard skills.
• Full working knowledge of Microsoft Word and Outlook 2010.
• Computer literate.
• Organisational skills including efficient diary management.
• Ability to communicate clearly.
• Pleasant telephone manner.
• Literate and numerate with neat legible handwriting.
• The ability to receive training and retain knowledge on application software.
• Able to work in a team.
• Good knowledge of the firm's business.

Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography.

Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.

If you would like information on how we will process your data please go to our website (macildowie.com) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.

Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.