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Job Opportunity: Administrative AssistantA highly organised and detail-oriented professional is sought for the role of Administrative Assistant to provide vital support across reception, administration, and finance functions. This opportunity is ideal for an individual who thrives in a structured setting and enjoys multitasking to ensure smooth day-to-day operations. This role is fully on-site, offering an engaging and supportive office environment.Key Responsibilities:Reception & Front Office ManagementAnswering, screening, and forwarding calls while providing essential information when requiredManaging the door security system and overseeing visitor, staff, and contractor passesWelcoming and assisting visitors in a professional and courteous mannerCoordinating with hosts to ensure a seamless visitor experience, including preparing visitor badgesArranging catering for meetings and overseeing meeting room bookings and set-upsAdministrative SupportAssisting in arranging travel and meeting bookings for the wider teamReceiving and distributing daily mail efficientlyLiaising with external IT providers to support the company's IT needsManaging office stationery supplies to ensure resources are always availableOverseeing the recruitment group mailbox and liaising with recruitment agencies on active vacanciesSupporting employees and managers with general administrative needs to ensure a well-functioning office environmentAdministering company mobile phones and providing related supportFinance AssistanceHelping to manage the finance group mailboxEnsuring compliance with company financial policies and proceduresProviding additional financial support as required by the Office ManagerProcess & Organisational DevelopmentParticipating in staff meetings and one-to-one sessions with the Office ManagerEnsuring performance documentation is completed accurately and on timeTaking ownership of personal development and training opportunitiesReviewing and updating procedure notes regularly to maintain efficiencyCross-training with colleagues to ensure seamless task coverage during absencesPerson Specification:Qualifications:Minimum of 5 National 5's including Maths and English, plus 2 Highers including English or equivalentKnowledge & Experience:Proficiency in Microsoft Office SuitePrior experience using SAGE accounting software is advantageousCustomer service or front-office experience preferredExperience in an administration and/or finance roleSkills & Attributes:Strong communication and interpersonal skillsProactive, adaptable, and able to work independentlyAbility to manage multiple tasks efficiently in a structured work environmentExcellent organisational and problem-solving abilitiesPosition Details:Full-time, 37.5 hours per weekMonday to Friday, 9:00 AM - 5:00 PMFully on-site roleIndividuals with a keen interest in contributing to a vibrant workplace are encouraged to apply. This role presents an excellent opportunity for those looking to advance their administrative career.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
