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Our client is one of Scotland's longest established architectural Practices. Currently looking for a Business Support Administrator to join their well established team based in their new offices in Stirling.
Reports To:Business Support Manager
Purpose of Role:To provide secretarial/administrative support to the Business Support Manager.
Administrative Support Duties
Daily input into our financial platform NetSuite e.g creating projects and Purchase Orders etc (fulltraining will be given at the onset)
? Daily input into our project management system Union Square by creating and publishing
?documents as well as updating records (full training will be given at the onset)
? Assist the Business Support Manager with credit control
? Assist the Business Support Manager with the induction programme for all new employees
? Arrange workstation assessments, ensuring staff have the necessary equipment
? Order/ set up new hardware
? Organise meetings, including preparing agendas, taking minutes and distributing relevantdocuments.
? Monitor mailboxes and correspondence, including drafting and managing responses co-ordinatingwith colleagues as required.
? Maintain and update all office records, files and databases.
? Facilitate staff learning and development by sourcing and scheduling relevant training courses andupdating training records.
? Distribute updated Health and Safety information to all staff
? Assist receptionist in answering/ transferring calls and taking messages
? Assist receptionist in receiving clients/visitors and tea/coffee making
? Assist receptionist with any general administration such as filing, preparing drawings,photocopying, filing etc
Technical Support Duties
Scanning Consents and filing them electronically
? Assisting with document uploads to various electronic filing platforms
? Assisting with lodging Planning and Warrant applications
Required Skills
Experience providing administrative support in a fast-paced environment
? Demonstrable interpersonal skills with the ability to communicate with staff, clients, visitors etc atall levels
? Highly organised and proactive and able to work with minimum supervision
? Demonstrable ability to work as part of a team
? Excellent written communication skills and attention to detail
? Proficient with the MS Office suite with a thorough basic understanding of Excel
