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Proactive Personnel are currently recruiting for Receptionist/ Co- ordinator to join one of our clients in Stockport.
Hours: Monday - Friday 8:30am - 16:30pm 40hours per week
Rate: £11.85per hour
Duties:
- Greet visitors, staff and contractors to the property and ensure the access procedure is followed.
- Complete the site inductions to all that attend the property
- Co-ordinate work permits when required
- Management of contractors to the property to ensure works are authorised.
- Ensure signing in book is kept up to date to ensure roll call can be done in the event of the fire alarm being activated.
- Ensure site procedures and processes are followed at all times.
- Liaise with supply chain staff of any problems and pass to Facilities Manager.
- Reporting of site defects to the Facilities Manager
- Responsible for incoming, outgoing post including special delivery including arranging DHL collections and recording details for invoicing etc.
- Assist any staff with any admin tasks.
- Order and update domestic deliveries and arrange monthly invoicing for a two-site portfolio.
- Receive and deal with telephone calls.
- Responsible for issuing of site/staff visitor with access passes
- Assist with weekly fire alarm testing and responsibility for the Fire Marshall role in checking the roll call for the building.
- Order site stationery and any other consumable requirements
- Arrange lunches for meetings and taxis for visitors.
- Update site distribution lists on pre-agreed frequencies.
- Booking and managing meeting rooms
- Ensure Reception is tidy, and any consumables are stored and well-managed.
- Ensure site tuck shop is stocked and balanced.
- Monitoring checks of the building to ensure all is in order and safe.
- Customer care and always exercising due diligence, engaging in the proactive prevention of site accidents/incidents/near misses. (E.g. by ensuring any spills are cleaned up within an efficient time and risks removed)
- Ensuring records are kept up to date, commensurate with site administration and client requirements.
- Reception / Concierge duties.
- Liaison with third party representatives.
- Support the Facilities Manager in the day-to-day operation/function of the site. E.g. raising supplier instructions/purchase orders, goods receipting etc. system and process auditing and supplier engagement.
- Any other ad hoc tasks that are required to ensure that the staff and visitors are supported were possible.
If you are interested please apply and one of consultants will be in touch.
