Back to search
My client is seeking an experienced Document Controller to join their skilled team in the Northeast. This is a pivotal role that ensures efficient management and control of project documentation, supporting the seamless execution of complex fit out, engineering and infrastructure projects.
Role and Responsibilities
- Administration of Document Control and Collaborative Software Environments.
- Setting up projects within the EDMS using pre-defined templates.
- Managing access rights and permission levels.
- Maintaining document trackers, schedules and drawing registers utilising the agreed EDMS of choice.
- Training and mentoring new users on the document management systems and best practice
- Daily spot checks of assigned projects to ensure project information is viable and usable.
- Enforcing / re-enforcing the use of the EDMS throughout the business to internal & external customers to aid project delivery.
- Extending and promoting the use of information management best practices at all times to suppliers, clients and sub-contractors, through training and demonstration.
- Developing the use of the EDMS to suit business changes.
- Support fellow staff members tasked with document control duties.
- Change control to ensure project information is managed in accordance with the business unit procedures, processes and procedures and Project Specific DC Protocols document.
- Attend Document Control related meetings, training, initiatives within the business.
- Maintain hard copy and physical data where required for retention/disposition.
- QA checking all incoming documentation across all regional projects.
- Setting up of projects, breaking inheritance and adding additional modules (IMS, Procurement, Contracts)
- Supporting Client Information Exchange by coordinating Consultant teams to ensure information is delivered in full and on time for CP submissions in supporting the project design manager.
- Calibration of drawings to facilitate in field snagging when projects are on site.
- Support project teams at operational phase with site presence.
- Training and support of all project users, including Client, Consultants and Subcontractors.
- First point of contact for all Asite related queries for all platform users across the Yorkshire and Northeast region.
Requirements
- Ability to travel to and work on-site in a construction environment. (Includes Multiple Sites)
- Knowledge of collaborative software, and ideally Conject (BIW) or Viewpoint (4Projects)
- A proactive and enthusiastic individual with a genuine interest in information management within an engineering environment. Must be able to demonstrate working on own initiative, with effective time management.
- Must be computer literate; with good Microsoft Office (Word, Excel, and PowerPoint) at an intermediate level
- Ability to adapt quickly to changes in process and communicate to internal customer base.
- Numeracy and literacy skills
- Good interpersonal skills, at all levels of the organisation
- Intermediate knowledge of Adobe Acrobat Pro (or other PDF software)
- Flexible working hours to accommodate business needs and requirements
- Basic knowledge of SharePoint, Asite, Microsoft Visio,
- Basic knowledge of Quality Assurance Systems
- Basic knowledge of B.I.M. (Building Information Modelling)
Benefits
- Competitive salary
- Car allowance
- 26 days annual leave (with the opportunity to buy or sell up to 3 days holiday)
- Private medical insurance for yourself (with the option to buy family cover)
- Life Assurance
- Defined contribution pension scheme matched up to 8%
- 2 days volunteering opportunities
- Flexible and Agile working (dependent on your role)
- Employee Assistance Programme
- Professional membership fees
- Flexible Benefits scheme which includes the opportunity to purchase benefits such as:
- Critical illness insurance (with option to purchase for your partner)
- Dental Insurance
- Travel insurance
- Cycle to work scheme
- Retail vouchers/payroll giving/activity pass for top leisure attractions
