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Administrator
Assistant Democratic Services Officer
6 Months
13.02
To provide a range of administrative support to the democratic services team in supporting Council, Cabinet, Committees and Working Groups as allocated under the direction of a supervisor/ manager.
MAIN RESPONSIBILITIES AND REQUIREMENTS
To assist the Democratic Services team with a range of administration tasks including but not limited to:
- Records Management
- Mail service for outgoing and incoming mail
- Drafting / typing letters, documents and email communications
- Answering queries by telephone / email
- Taking minutes of meetings
- Ordering supplies
- Arranging for the display of public notices of meetings
- Production and dispatch of agendas
Under the supervision of the Democratic Services Manager, to be responsible for all aspects of Committee administration in respect of allocated Committees, including:
- Liaison with the Chair and/or Vice Chair to facilitate arrangement and administration of meeting
- Maintaining the Forward Plans
- Maintaining distribution lists and outlook invitations
- Records Management
- Taking minutes of meetings
- Arranging for the display of public notices of meetings
Production and dispatch of agendas
Administration of the charitable trusts serviced by the department
Maintain relationships through positive engagement and influence with different parts of the organisation, including interaction with internal and external customers.
Maintain relationships through positive engagement and influence with different parts of the organisation, including interaction with internal and external customers.
To assist in the planning and organising of tasks from initiation to completion which identifies resource, facility and equipment requirements to complete the task.
To exercise diplomacy, sensitivity and confidentiality when handling all matters, in particular, in relation to the political process or personal data.
To demonstrate a commitment to your own personal development to learn.
To handle information confidentially, ensuring it is stored securely, maintained and retained appropriate in line with relevant legislation and the policy.
Interested please apply
