HR Administrator

Who are we?

Vulcain Engineering Group provides Engineering consultancy services across multiple Industry sectors on a global scale. With operations in 36 countries and employing over 3500 staff worldwide, our business responds to the needs of our clients by providing expertise in the form of high added value engineering services. Vulcain Engineering Ltd, our UK business, is well positioned within the UK Nuclear industry.

Job Summary

The HR Administrator works with any potential, new or existing employee who may need HR support or assistance. Key stakeholders include Senior Leadership, Business Managers, Business Support teams and all Employees across the business to provide a comprehensive support service.

Responsibilities Include:

• Working with and supporting the HR Manager with all HR administrative tasks
• Working closely with the Office Manager, Recruitment team, Business Management team, IT Support and the HR Manager to ensure the smooth and timely onboarding of new starters including the production of all starter paperwork, system administration, IT set up, induction diary management, induction delivery, payroll administration and any other HR related tasks as necessary
• Ownership and management of our UK Visa application process, Right to Work checks and verifications including updating and maintaining Home Office records for current staff and leavers
• Ownership of the new starter and renewal vetting process to meet both Vulcain and Client needs including SC vetting for other parts of the Vulcain UK Group
• Working with the Operations Manager to support all training administration including booking and recording training and securing funding from external bodies including the ECITB
• Administration of probation periods
• Administration of employee benefits including updating records on provider portals, liaising with our Benefits Broker etc.
• Supporting payroll administration as and when required
• Providing ad hoc HR reports
• Collating and checking information
• Maintaining accurate and up to date employee records on internal systems to ensure HR records are a golden source of data, systems include BrightHR, Simus and the Home Office and BUPA benefits portals
• Other administrative tasks as and when required
• Occasionally supporting the HR Manager with any ER casework as and when required including taking minutes, meeting booking, record keeping, acting as an observer for training purposes etc.

Skills and Experience

• Ability to work discreetly and with confidential material would be essential
• Essential previous experienced of delivering a fast pace, widely varied administration role to an excellent level of accuracy
• Previous experience in HR or Client Management / Commercial environment would be beneficial
• Considerable experience of working with key stakeholders across a business who may have different priorities, targets and objectives
• Proven experience of working within an ISO regulated environment would be beneficial
• Confident MS Office or Microsoft 365 user, being considered a super user would be desirable but not essential
• Exceptional attention to detail
• Forward thinking to pre-empt the impact of tasks undertaken
• Excellent communication skills including active listening skills
• Excellent telephone manner and communication skills including professional email etiquette
• Cultural awareness and ability to work with multinational teams

Qualifications and Profession Accreditations

• Minimum of 2 A Levels at C grade or above
• Ideally Degree qualified or equivalent
• Be working towards CIPD Level 3 professional accreditation or have prior proven HR experience preferred.

Benefits:

• Private medical insurance
• 25 days annual leave plus bank holidays
• 5% company pension contribution
• Cycle to work scheme
• Hybrid working
• Enhanced company sick pay
• Enhanced maternity and paternity pay
• Travel Insurance
• Life Insurance

*Salary subject to experience*

**Due to the nature of the role candidates must have Independent Permanent Right to Work in the UK.**