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We are looking for a proactive and organised Administrative Assistant to join the team and provide essential support across multiple areas of our operations. The ideal candidate will have strong administrative skills, excellent attention to detail, and the ability to manage a variety of tasks efficiently. This role is ideal for someone with experience in administration who is looking to further develop their skills within a supportive and dynamic environment.
The main duties will be:
- Raising supplier purchase orders, process supplier invoices, and manage internal expenses.
- Generate customer invoices and maintain accurate records of financial transactions.
- Create and monitor customer quotes, liaise with customers to organise site visits, and support customer requests for information.
- Create and update customer contracts, ensure all external subcontractor documents are up-to-date, and provide support for contractual reporting obligations.
- Organise and manage engineer visits, ensuring all contractual obligations are met.
- Provide monthly reports on operational performance and assist with project-specific reporting as required.
- Ensure all uniforms and necessary equipment are provided to team members.
- Handle daily administrative tasks, including data management, document preparation, and office organisation.
The ideal candidate will have the following skills:
- Experience in effectively communicating with customers and other external stakeholders.
- Exceptionally organised with the ability to manage multiple tasks and prioritize workload effectively.
- Strong written and verbal communication skills, able to interact confidently with various stakeholders.
- Demonstrated ability to identify issues and implement solutions in a timely manner.
- Broad knowledge of Microsoft Office Suite (Word, Excel, Outlook)
- Experience in the construction sector or similar would be an advantage
- Understanding of health and safety management processes and relevant documentation is an advantage.
- Self-motivated and able to work independently as well as part of a team.
- Adaptable and flexible, with a willingness to learn new skills and take on different tasks.
- Friendly and approachable, with a positive and professional attitude.
In return we will provide a competitive salary and pension scheme, opportunities for development and training and 25 days holiday plus bank holidays
