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Job Title: Commercial Property Secretary / Admin Assistant
Location: Stourbridge
Salary: Competitive
Job type: Permanent, Full time
Wall James Chappell is a modern specialist firm of solicitors offering a wealth of specialist expert knowledge to both corporate and individual clients not just locally but across the UK. The firm places importance on providing technically excellent advice with a practical and sensitive approach, working in partnership with its clients. Clients receive friendly and effective advice from a solicitor whom they can trust.
Key Responsibilities:
- Audio typing on digital dictation system.
- Opening and creating new files.
- Entering client details on the case management system.
- Utilising the Firm's case management system to best effect.
- Complying with the Firm's various policies and procedures contained in the office manual.
- Submit online searches.
- Preparing Land Registry applications.
- Using Land Registry Direct.
- Completing pre-completion searches.
- Sending and receiving faxes and emails
- Preparing letters, memos and bills.
- Typing complex documents.
- Tracking amendments to documents.
- Preparing completion statements.
- Preparing post-completion documents.
- Filing Stamp Duty Land Transaction returns.
- Copy typing.
- Filing.
- Operating computer diary system.
- Making and taking telephone calls.
- Taking messages.
- Photocopying.
- Completing cashier slips for cheques, cash and bank transfers or dealing with them via Partner.
- Requesting files from storage.
- Closing files.
- Preparation of bills.
- Covering for other secretaries as required.
- Ensuring the confidentiality and security of all practice and client documentation and information.
- Ensuring that outstanding client care is given at all times.
- Any other duties that are reasonably asked of you by the partners.
The Candidate:
- Super organised
- Friendly and helpful
- Flexible and able to prioritise a changing to do list
- Detail oriented and accurate
- Trustworthy, discreet and reliable
- Articulate and a good communicator
- Good with English (verbally and written)
- Proficient in using a computer (especially Word, Excel and MS Office)
- Able to work in a team
- Calm under pressure
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience or job titles of: Property Admin, Office Admin, Administrator, Admin, Office Associate, Office Support, Legal Conveyance, Conveyancing Executive, Commercial Property Assistant, PA , Legal PA, Legal Secretary may also be considered for this role.
