HR Administrator

The QTS Group is one of the UKs leading Rail Infrastructure, Engineering and Training organisations. The HR Department are currently seeking an experienced Administrator to assist with day-to-day administration tasks. We would expect the ideal candidate to be presentable, pleasant and attentive, with experience in a similar role.

The HR Administrator, reporting to the Head of HR & Payroll shall have the responsibility for the daily administration of HR documentation and processes.

• Creation and maintenance of Employee Records.
• Maintenance of HR systems in relation to entry of employee information and changes to ensure accurate and current information is recorded
• Preparation of Employee, Offer letters, Change of Employment details and Employees Contracts prior to submission to employees as per instructions and for approval by Head of HR & Payroll and related HR team members
• Maintain the Recruitment Inbox on a daily basis, forwarding all relevant applications for employment to Line managers for consideration
• Minute taking including Disciplinary hearings as instructed and producing typewritten minutes for approval of appropriate meeting chair
• Communicating all information in relation to company employees to Head of HR and other HR team members as appropriate
• Communication of employee information to Payroll Personnel to ensure correct wage payments and employee details are processed
• Communication with company management and employees both verbally and by email in. relation to employee information
• Maintenance of Starters/Leavers spreadsheets
• Always maintain employee and Management confidence in relation to Employee information following GDPR processes and as per the company Confidentiality Policy
• Preparation of monthly expenses reports, healthcare accounts and maintenance of employee self service systems
• Assist with any other duties and processing as required for the smooth and efficient operation of the HR Department
• Assist with weekly sub-contractor payments as instructed

• Must be able to drive due to location of our offices
• Competent in current IT systems including all Microsoft Office packages, MIRACLE PEOPLE HR system
• Excellent communication and interpersonal skills
• Excellent presentation of written/typewritten information and communications
• Ability to work to deadlines as instructed
• Ability to always comply with GDPR and employee confidentiality
• Adhere to all company policies and processes as detailed within your Contract of Employment and Company Handbook

• Competitive salary
• Company pension
• Excellent training and development
• Flexible working arrangements
• Employee discount scheme
• Employee health assistance scheme
• 25 holidays per year plus bank holidays
• Dog friendly office
• Volunteer Days

QTS is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identify or expression, sexual orientation, national origin, genetics, disability or age.