Executive Assistant

Primary Details

Executive Assistant

London

The opportunity:

We are delighted to be recruiting an Executive Assistant for our Group Chief Underwriting Officer. It will be to provide secretarial and administration support whilst having the opportunity to be involved in various projects across the organisation.

Your new role:

• Proactively drive actions on behalf of the Executive and assist with management of their workload to ensure achievement of business goals and objectives
• Demonstrate awareness of functional and divisional business plans to ensure that work activities are aligned to, and support its achievement
• Contribute to the development of the business plans to ensure relevant issues are considered when goals and targets are set
• Prepare meeting/conference material (and on occasions present it) e.g. correspondence, reports, spreadsheets, briefing papers, presentations etc. to ensure that business information is presented creatively and clearly and informs decision making and action.
• Assist in the development and manage the preparation of documentation e.g. board papers, liaising with relevant business contacts as necessary to ensure paperwork is promptly distributed and all necessary information available.
• Undertake complex diary management and scheduling for the Executive proactively ensuring effective use of time in line with working priorities
• Assist Executive in dealing with administrative aspects of highly confidential matters to ensure that these are handled efficiently and in line with best practice and high professional standards
• Organise internal and external meetings, book venues and meeting rooms, make arrangements for equipment and catering and ensure invitations and notes are distributed in a timely fashion to ensure that all background arrangements are in place which will enable meetings to achieve their objectives
• Organize travel itineraries for the Executive, e.g. travel, accommodation and currency arrangements to ensure these are made in line with requirements and company policies
• Establish, enhance and enforce minimum conformed standards of written material to ensure a professional image is presented at all times
• Manage key projects on behalf of Executive to ensure that objectives are met in line with agreed timescales
• Act as operational secretary for key statutory committees to ensure processes are in place to enable them to function efficient
• Prepare and submit the Executive’s expenses for payment in a timely fashion to ensure these are settled in line with QBE policy. 
• Monitor P&L monthly reports for performance against budget for the areas under the Executive’s responsibility to ensure any relevant issues are flagged in good time
• Support the Executive in effectively managing and responding to approval requests i.e. absence, recruitment, promotions to ensure these are in line with QBE’s internal policies

About you:

• Experience of supporting senior level management / executives in a fast paced and challenging environment
• Relevant secretarial and software skills such as MS Word/MS Excel/MS PowerPoint/MS Outlook (advanced level)
• Ability to work under pressure and to tight timescales who is highly organised with an excellent attention to detail
• Flexible and adaptable approach and able to work effectively at critical periods (e.g. financial year end, quarter end etc)
• Experience preparing board papers and professional reports to a high standard
• Experience of dealing with financial data (for example, profit and loss accounts) would be beneficial but not essential

Why QBE? At My Best?? 

At QBE, we want our people to feel rewarded and inspired to perform at their best, that’s why we have created “At My Best”. It’s our connection, our way of showing we have your back. We understand that one size doesn’t fit all and that priorities can change depending on your life stage. That is why our blend of wellbeing initiatives and benefits offer flexibility to suit what matters most to you. It’s in the culture of our business, our QBE DNA, to support our people. Everything we do is underpinned by our QBE DNA.?? 

We’re an international insurer that’s building momentum towards realising our vision of becoming the most consistent and innovative risk partner. We can never really predict what’s around the corner, but at QBE we’re asking the right questions to enable a more resilient future – helping those around us build strength and embrace change to their advantage.?? 

QBE aims to build a workplace that is fair and inclusive because we want to attract and retain the best people to do the job, we have adopted flexible working across the company and welcome this conversation (https://careers/flex-qbe/).? 

With more than more than 13,000 people working across 27 countries, we’re big enough to make a real impact, but small enough to provide a friendly workplace, where people are down-to-earth, passionate, and kind.?? 

To find out more about why you should work for QBE, visit our careers website.? 

At My Best - QBE Benefits?? 

You are more than your work – and QBE is more than a workplace, which is why we provide you with the benefits, support and flexibility to help you concentrate on living your best life personally and professionally.? FOR UK ONLY: As well as the benefits below we also offer an extensive choice of other options to suit you!?? 

30 days holiday a year with the option to buy up to 2 additional days.? 

Flexible working - balancing work and life is important so our flexible working opportunities are open to all, this can include part-time, job share and compressed hours.? 

Pension – you are automatically enrolled into the QBE pension plan, which entitles you to receive employer contributions of 10% of your basic salary.? 

Private medical insurance – we fund fully comprehensive private medical cover for you and all the family.?? 

Family friendly policies – we offer 26 weeks leave at full pay regardless of gender identity, sexual orientation or how you become a parent.? 

Short term remote work abroad - you can request up to 20 days per year to work remotely from certain locations abroad.?