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Purchase Ledger - Hybrid Working!
Our fantastic client based in Stroud, who are one of the most well-known companies in their industry, are currently recruiting a Purchase Ledger to join their accounts team, on a full-time permanent basis.
Please note that this office building has planned refurbishment works upcoming, and so for a limited time, you will be expected to commute to Sharpness x2 a week instead of the Stroud office, with hybrid working also on offer.
This role is responsible for ensuring all purchase ledger and some generic office functions are administered accurately and to required timescales. Tasks include handling incoming telephone enquiries, reconciling supplier statements and resolving/ responding to queries. It spans 3 separate purchase ledgers, managed within one accounting system.
Responsibilities
- Monitor and manage the Purchase Ledger mailbox and respond to enquiries.
- Forward or scan invoices for processing into the system.
- Investigate and resolve unmatched supplier invoices; escalate as needed.
- Process held invoices according to guidelines and clear discrepancies.
- Collaborate with colleagues and suppliers to reconcile GRNI lists.
- Perform supplier portal reviews during team absences, ensuring prompt document processing.
- Maintain and resolve credit stop issues with suppliers, minimizing recurrence through analysis.
- Regularly review aged creditor reports to resolve outstanding items swiftly.
- Manage credit balances and arrange refunds where appropriate.
- Oversee unallocated cash review and ensure timely resolution by the Accounts Assistant.
- Address unapproved items to facilitate prompt processing.
- Identify and correct invoice errors, obtaining necessary approvals for adjustments.
- Ensure timely updates to ledger documents prior to payment proposals.
- Process manual corrections for purchase or credit documents as required.
- Support monthly supplier statement reconciliations and address complex cases.
- Authorize and process non-PO invoices for specific sites following approval protocols.
- Post journals to write off minor discrepancies.
- Manage non-PO invoice rejections and raise purchase orders as needed.
- Assist with audit preparation and year-end processes.
- Maintain and enhance team handbooks and contribute to process improvements.
- Supervise the Purchase Ledger Administrator, providing feedback and performance insights.
- Provide support or cover for reporting and period-end tasks, including ledger closures.
- Generate ad hoc reports as requested by management.
- Take ownership of specific ledger closures and ensure all associated tasks are completed.
- Collaborate on initiatives to improve ledger processes and team efficiency.
Key Attributes:
- Great time management
- Attention to detail
- Previous working finance/accounts experience
- Confident Excel user
- Proactive self starter
Hours: Monday - Friday 8:30am - 5pm (1hr lunch)
Salary: Competitive depending on experience (able to disclose upon application) + company pension + sick pay + access to reward scheme which offers discounts for high street brands!
