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EXPERIENCED PROJECT ASSISTANT PROVIDING FULL ADMINISTRATIVE SUPPORT PLUS TO THE FOLLOWING:
Talented project assistant/admin support/secretarial role to support 2 Senior Project Managers and provide additional support throughout the office where required.
A full time role comprising: • proactive management of inboxes and emails, assisting where can/flagging with technical team if urgent response required • preparation of contract certificates (and issuing within the time constraints as detailed within the contract) • audio typing, formatting and issuing of minutes and reports • diary management (although a lot of the Technical Team do this themselves) • arranging regular meetings with clients and contractors • setting up and updating projects • formatting and issuing of weekly site reports • updating accommodation schedules, chasing and compiling handover documentation and preparation of handover forms • logging and monitoring defects and arranging yearly defects inspections • updating individual project and contact details in the practice intranet • keeping electronic project files up to date • preparation of contract documents • preparation of tender documents • building relationships with clients, contractors and other stakeholders General Office duties to be shared with other admin team members • opening and distributing post • reception duties • telephone answering • preparation of meeting room when required • filing/archiving • assisting other support staff as needed and covering absences • assisting with auditing and implementation of QA and Environmental ISO Standards.
The ideal candidate must be proficient in Microsoft Office and have excellent Word, Excel and Outlook skills • excellent attention to detail • proactive nature and ability to work under own initiative when technical staff are out of the office • ability to manage your time and workload but work to tight deadlines • ability to multitask • professional, friendly, hands on, willing to muck in • work closely with the technical and support team
Benefits:
Competitive Salary
Free Parking on a first come first served basis
Close to mainline train station
Company contributory pension (Employer contribution 3%) 3
7.5 hours working week, 5 days per week (Hours flexible but to start no earlier than 0800 hours and finish no earlier than 1600 hours).
25 days free choice holiday plus bank and public holidays 2 paid volunteering days Birthday Bonus Day Off Company tends to shut at Xmas (by Director decision)
Quarterly company team days Ride 2 Work cycle scheme EV Salary Sacrifice Scheme Company is an Employee Ownership Trust
