Purchase Ledger Clerk

We are looking for an experienced Purchase Ledger clerk to join this business to support with a 12 month contract to help support with the normal day to day, while the current finance staff support with some project work that is going on. This role here will be supporting with a range of purchase ledger tasks and will give the successful person a chance to strengthen their skillset and potentially gain exposure to a range of new tasks.

This role is looking to begin in January and they are ideally looking to interview end of December or early January so please only apply if you are immediately available, or will be available around middle of January for their proposed start date.

Key responsibilities:

• Process a high volume of invoices (approximately 1,500 per month) with precision and efficiency, ensuring accurate data entry into the accounting system.
• Review and verify invoice details to ensure calculations are accurate, identifying and correcting discrepancies where necessary.
• Attach supporting documentation such as scanned images or digital files to corresponding logged invoices for comprehensive record-keeping and audit compliance.
• Match invoices to approved purchase orders to confirm authorisation, resolving any discrepancies in a timely manner.
• Collaborate with suppliers and internal teams to address and resolve invoice-related queries, maintaining clear and professional communication with depots and other stakeholders.
• Perform supplier statement reconciliations, ensuring all transactions are accounted for and any outstanding issues are addressed promptly.
• Coordinate and execute payment runs, adhering to payment schedules and organisational protocols to ensure timely disbursement of funds.
• Assist with miscellaneous administrative and financial tasks as required, demonstrating flexibility and a proactive approach to supporting the team.

Candidate Attributes and Skills:

• Proven experience in purchase ledger operations, including managing accounts payable processes, resolving discrepancies, and ensuring accurate financial records.
• Skilled in the use of computerised accounting systems, with a track record of effectively leveraging technology to streamline financial processes.
• Proficient in Microsoft Excel and Word, with the ability to use advanced Excel functions (e.g., pivot tables, formulas) and create professional documentation in Word.
• Excellent communication skills, both verbal and written, with the ability to collaborate effectively with internal teams, suppliers, and external stakeholders.
• Highly organised with exceptional attention to detail, ensuring accuracy in data entry, reconciliation, and adherence to deadlines.

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