Executive Assistant

SF Recruitment are working with a business based in Sutton Coldfield who are looking for an Executive Assistant to join the team
£35,000 - £45,000
Office based

My client is looking for an Executive Assistant for the Managing Director & CFO. This is an excellent opportunity to work in a fast moving and dynamic company.
The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks. The person must be well-organised and enjoy the challenges of supporting a
staff of diverse people and programmes. The ability to interact with staff (at all levels), customers and suppliers in a fast-paced environment, sometimes under pressure, is essential. Must be flexible,
resourceful, and efficient. A high level of professionalism and confidentiality/discretion is crucial for this role. Excellent written and verbal communication skills and attention to detail are equally
important. With some requirement for project management the person must be able to work independently with little or no supervision.

THE ROLE - Your tasks will include:
- Provide confidential complex calendar management for both the Managing Director & the CFO, proactively identifying any potential challenges or conflicts.
- End to end ownership of key functional monthly meetings including scheduling, creating agendas, minute taking and follow up of open actions.
- Research & prepare comprehensive travel itineraries for the MD/CFO & Leadership Teamoptimising time, budget, and efficiency.
- Arrange internal and external meetings & events within specified budget to include booking of venue, facilities, equipment, catering, invitations & running order for the MD/CFO & LT.
- Project management as needed under the direction of the MD/CFO - taking projects from inception through to completion, ensuring on time delivery.
- Act as office manager providing guidance & overseeing the any events or activities in the office building.
- Produce documents and reports, excel spreadsheets, power point presentations, letters as required.
- Collate, maintain and store accurate & up to date computerised and manual records/information as needed.
- Draft documents which may be of a highly confidential and sensitive nature.
- Prepare documents/manuals for printing, proof reading and distribute printed materials.
- Scheduling appointments for involved parties (store staff, HR) with Engineers/Assessors/Solicitors/Barristers as required.
- Liaising with hotels to secure corporate room rates, administering SLA's for same and updating hotel booking page on intranet.
- Attending to queries on corporate hotel booking, assisting with bookings as required.

YOUR PROFILE - Your knowledge, skills and experience will include but not limited to:
Experience and Qualifications:
Minimum 3 + years' experience providing confidential executive administrative support to senior level stakeholders including complex calendar & travel management.