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We are looking for a reliable, detail-oriented individual to join our team as a Purchasing and Administrative Support Officer. In this role, you will support the purchasing of goods and services for teams across the County, working closely with vendors, requisitioners, and various departments to ensure smooth processes from order creation to payment resolution.
Your main duties will include:
- Raising purchase orders and inputting them into the BMS/SAP system.
- Confirming receipt of goods/services and liaising with requisitioners to resolve any issues.
- Managing the team email inbox to gather and process workloads based on weekly rotas.
- Checking and approving shopping carts and filing them online.
- Reconciliation of business credit card purchases at the end of each month.
- Resolving queries related to orders, payments, and vendor communication.
- Managing payments for travel claims, including processing invoices and obtaining necessary authorizations.
- Maintaining accurate records for audit trails and processing payments efficiently to meet deadlines.
You will be required to demonstrate accuracy, numeracy, and the ability to work under pressure. Excellent administrative and organizational skills are essential, and you must be comfortable using spreadsheets and databases for data input.
Key Responsibilities:
- Purchase goods/services and raise orders as requested.
- Reconcile business credit card transactions and process payments.
- Resolve queries related to orders, payments, and vendors.
- Maintain accurate records and ensure compliance with financial processes.
- Follow business support standards and procedures to ensure timely, accurate service delivery.
- Provide effective customer care, ensuring clear communication and support to all stakeholders.
Skills and Requirements:
- Strong administrative and clerical skills.
- Competence in using spreadsheets and databases (Excel experience required).
- Ability to work under pressure and meet deadlines.
- Ability to work independently and as part of a team.
- Excellent organizational skills and attention to detail.
- Strong communication skills, including email and phone interactions.
- Awareness and commitment to equality, diversity, health and safety, and GDPR compliance.
Training will be provided for all aspects of the role for the right candidate
