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Based; Swindon (with hybrid working)
At WHSmith our people are at the heart of everything we do. They are the ones that go the extra mile for our customers. The ones that enable our growth. Thats why our Group Procurement team are passionate about creating an environment where people can be creative and trailblazing in order to do their best work.
The role of a Procurement Analyst is to ensure that all WHSmith Non-Trade contracts across the WHSmith group are set up and effectively maintained in the central contract library managing the supplier due diligence process and reporting via Power Automate and PowerBI.
What you will be doing:
- Setting up and maintaining the central Group Procurement contract library and database to reflect current and new supplier contracts, archiving expired contracts and providing an auditable trail of information to comply with internal audit policies
- Managing the new supplier set up process and supplier due diligence which will include the setup of NDAs, financial checks and interaction with other teams to ensure they have completed any necessary Supplier Security Assessment forms and PII data visibility assessments for each supplier to ensure full compliance with business policies
- Regular maintenance of all documents used by Group Procurement such as Master contract templates, tender templates and liaising with the Legal team where appropriate to ensure templates are up to date and reference current and appropriate legislation
- Working closely with the Group Procurement team, to ensure the appropriate tender process (RFI/RFP) is being followed and work with relevant project team members to agree, issue and collate responses for review
- Raise and manage a low volume of Purchase Orders and resultant invoices on behalf of the Group Procurement Director
- Supporting the reporting cycles in Group Procurement which will include contract expiry reports, Experian data reports, supplier finance change reports and other ad hoc reports such as supplier spend data all via PowerBI
What we are looking for:
- Youll ideally have some previous Procurement administration experience from within a commercial environment
- Good MS Word, Excel and PowerPoint skills
- Ideally knowledge of Microsoft PowerBI and Power Automate and/or a willingness and aptitude to learn
- Highly organised, with excellent written and verbal communication skills
- The ability to operate to tight deadlines, with high attention to detail and have a proactive mindset to deliver
How we reward our teams:
- Hybrid Working Model from home and in the office
- 4pm Friday Finish
- Flexible Working
- 24 Days holiday, plus your Birthday off, plus Bank Holidays with an opportunity to buy extra days holiday
- Family Friendly Leave
- Company Pension scheme
- Sharesave Scheme
- Annual Bonus based on company and personal performance
- Competitive Salary
- Staff Discount Card for stores and online
About us:
Celebrating over 230 years, were proud to have grown and evolved into a globally recognised brand present in over 30 countries around the world, and were proud to be that air of familiarity people love and trust on their journey, both in life and through life. As a diverse group of over 12,000 colleagues, we are all on the same journey to a better business through our commitments to our planet, people and the communities we serve.
WHSmith have occupied our place in our customers hearts for over two decades. Youll find our stores and our family of brands in airports, hospitals, railway stations, on high streets and in shopping centres as well as right across the world! We are an ambitious team that thrives on pace, collaboration and innovation, resulting in a real entrepreneurial culture.
WHSmith are proud to be an inclusive employer, we want our colleagues to feel welcome, and free to be themselves with us.
