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- Coordinating meetings and schedules
- Preparing, collating, checking and distributing confidential documents, reports, presentations, agendas and minutes
- Monitoring and responding to emails, ensuring timely follow-ups and resolutions
- Ensuring the Director is fully prepared for meetings by organising relevant materials and information
- Handling a variety of administrative tasks such as maintaining diaries, managing correspondence, arranging meetings and events, booking travel and accommodation, and processing expenses
- Managing the prioritisation of daily tasks and ensure smooth workflow
- Liaising with a wide range of internal and external stakeholders to ensure effective communication and coordination
- Scheduling personal appointments such as dentist, doctor and other necessary services
- Coordinating vehicle insurance across multiple countries
- Overseeing the planning and scheduling of holidays, travel and appointments for the executive team
- Creating and managing rotas for household staff
- Handling personal purchases and ensuring timely deliveries
- Keeping track of relevant insurance policies and ensure they are up to date
- Proven experience in the role
- Experience dealing with a demanding schedule and multi-tasking
- Outstanding organisational and time management abilities
- Excellent written and verbal communication skills
- High attention to detail with the ability to maintain confidentiality
- Skilled at managing multiple tasks simultaneously and thriving under pressure
- Proficient in Microsoft Office Suite and other relevant software
- A proactive, adaptable approach with a focus on continuous improvement.
