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- Lead and represent the fleet department.
- Supervise and guide a team of fleet administrators working across varying shifts.
- Ensure all administrative tasks are completed within set deadlines.
- Set goals, provide constructive feedback, and hold regular performance evaluations.
- Encourage a proactive and innovative approach within the admin team.
- Oversee and manage fleet-related insurance claims from initiation to resolution.
- Work closely with the Insurance Manager and insurers to secure prompt claim settlements, maximising recovery for both at-fault and non-fault cases.
- Serve as the main contact for all fleet-related insurance matters, ensuring accurate and timely claim handling.
- Manage fleet-related systems, including internal databases and government platforms.
- Oversee fleet activities, implementing improvements where necessary to enhance performance.
- Ensure full compliance with safety standards and regulations.
- Manage the operational fleet list, aligning it with the financial asset register.
- Draft and contribute to fleet-related business documents such as project reports, vehicle specifications, asset disposal papers, and monthly updates.
- Collect and analyse fleet performance metrics, producing reports to track trends and identify areas for improvement.
- Generate monthly reports and update key performance indicators (KPIs), supporting corrective measures as needed.
- Assist in setting budget targets for major suppliers and monitor expenditure.
- Manage relationships with key suppliers and collaborate with finance teams to maintain cost controls.
- Review monthly spending to optimise cost management and reduce unnecessary purchase orders.
- Identify and pursue opportunities to save costs within the fleet department and the broader business.
- Promote collaboration between the Fleet team and other departments such as Finance, Operations, Transport, and Compliance.
- Maintain strong communication with both internal and external stakeholders to align with business goals.
- Proven leadership and team management abilities.
- Solid experience in logistics or transport operations.
- Proficiency in Microsoft Office applications (Excel, Word, PowerPoint).
- Strong analytical skills and a problem-solving mindset.
- Excellent verbal and written communication, along with strong interpersonal skills.
- Ability to manage deadlines and work closely with operational and senior management teams.
- Experience prioritising daily tasks and maintaining professionalism under pressure.
- Capable of communicating effectively with suppliers and stakeholders in a constructive and professional manner.
- Ability to collaborate with colleagues to balance workloads and meet business demands.
- Knowledge of fleet management software is a plus.
- Fleet or engineering experience is beneficial.
- Must be able to work independently as well as part of a team and produce KPIs and reports for senior management.
- Competitive salary
- Private medical insurance
- Enhanced company pension scheme
- Cycle-to-work program
- Season ticket loan
- Volunteering and charity involvement opportunities
- Increased holiday allowance
- Global travel insurance
- Employee discount platform
- Enhanced parental leave
