Personal Assistant

If you’re an experienced and proactive Personal Assistant (PA) who is looking for a rewarding and varied role that will make good use of your interpersonal, administrative and organisational skills, then come and work with the Regional Operations Director.

You will manage the commitments of the Regional Operations Director, ensuring key tasks and priorities are effectively managed and completed such as managing their diary preparing presentations, organising meetings & site visits, and minute taking.

This is a varied and engaging role where you will have the opportunity to learn new skills and expand your knowledge. There are also career development opportunities, with a huge range of courses to help you grow and succeed. If you have the aspiration, capability and dedication, we can give you the support and opportunities to help you achieve your career goals.

Occasional travel may be required.

As a Personal Assistant you will be:

• Establishing and maintaining efficient office systems and ensure the provision of a full secretarial and administrative service for the Regional Operations Director.
• Showing initiative in the absence of the Regional Operations Director to ensure that urgent matters are identified and fielded to an appropriate person.
• Co-ordinating reports for submission to various external and internal bodies and departments.
• Organise meetings, venues, booking accommodation where required and prepare agendas for such commitments.
• Ensuring post and e-mails are actioned promptly, as well as accessing and managing the email inbox of the Regional Operations Directors.
• Liaising with external parties and agencies as required.
• Establishing and maintaining an effective filing system.
• Maintaining regional team HR files, ensuring Right To Work / ID, DBS checks are up to date and compliant. Ensuring PIN renewals with the respective professional bodies are updated whilst maintaining accurate records.
• Processing and managing the Personal Professional Development (PPD) applications from approval to completion whilst maintaining the L&D spreadsheet and managing staff expectations.
• Delegated responsibility for sign off for CAPEX, NON CAPEX and staff expenses.
• Supporting Hospital Directors and their sites to fulfil Regional Operations Directors requests.

To be successful in this role, you will:

• Have significant administration experience at executive and senior management level (Board experience would be an advantage)
• 4 GCSE’s at grade C or above (including English and Mathematics) or equivalent
• Be highly organised with a friendly and professional approach
• Be able to anticipate and fulfil requests
• Have excellent communication skills, both written and verbal, with the ability to adapt writing style according to audience
• Work positively and flexibly across a range of tasks simultaneously
• Be computer literate
• Have excellent diary and time management skills
• Have the ability to work independently
• Keep a high level of confidentiality and discretion
• Enjoy supporting others, with a caring nature and resilience

What you will get:

• Competitive salary
• The equivalent of 33 days annual leave (inc. Bank Holidays) plus your birthday off!
• Free meals and on-site parking
• Wellbeing support and activities to help you maintain a great work-life balance.
• Career development and training to help you achieve your career goals.
• Pension contribution to secure your future.
• Life Assurance for added peace of mind.
• Enhanced Maternity Package so you can truly enjoy this special time.

There is also a range of other benefits including retail discounts, special offers and much more.

About your next employer:

You will be working for an established, stable and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. 

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. 

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure.